Virteffic can assist your business before, during and/or after the meeting. The services are fully flexible, and tailored to the needs of your business.
What is a Virtual Assistant?
To explain the concept, a Virtual Assistant is a person who provides services to other businesses from a remote location. Accordingly, the services offered are remarkably diverse, as detailed HERE.
It can be tough to run a small business by yourself, or even with a number of employees. You might often feel as though you could do with some help. Hiring additional staff, like a permanent administrator or secretarial officer can be too costly, especially for a start-up. Even if your firm or business may have been around for a while, most have suffered from the challenges brought in this year. In light of this, it may not be the time to hire a full-time employee. However, the work is still there and needs to be done.
A dedicated Virtual Assistant can assist to handle tasks without the cost and hassle of hiring a permanent administrator, secretarial officer, or executive assistant. A Virtual Assistant is a smarter and more cost-effective alternative as you only pay for the time that you need. Virteffic can assist on a one-off basis for a couple of hours, or provide regular support. There is no need to supply a desk or any office space. Moreover, there are no benefits to pay, no training costs, social security, pension cost, or utility bills.
Minutes and Meetings
Firstly, the preparation for the meeting is a key element to aid engagement and to ensure that the meeting is productive. The notice, agenda, and meeting pack should be informative. This will allow the attendees to prepare their contribution and participate in the discussions. After the meeting, the minutes should be drafted and circulated to all people concerned in order that they can take the necessary actions.
Minutes are records of a meeting held, detailing the proceedings and outcome from that meeting. The minutes confirm any decisions made and any agreed actions to be taken. They set out who has been allocated any tasks or responsibilities, and they provide details of the meeting to anyone unable to attend. The company has a statutory requirement to maintain these records. Sometimes the company will circulate written resolutions in lieu of holding a meeting, for agreeing directors’ and shareholders’ resolutions.
The company secretary is usually in charge of drafting the minutes. However, sometimes the company secretary also serves on the board and it can then be difficult to take the minutes of a meeting that they are also taking part in. In addition, the company secretary may be overwhelmed with other tasks, and need a helping hand. The meeting may include confidential matters that you do not want a member of staff to hear, and you may therefore need an independent minute taker to maintain absolute confidentiality.
How can Vireffic help you?
A Virtual Assistant can assist to ensure that you have a stress-free meeting.
An independent minute taker will allow the participants to focus on the agenda, discussion and content of the meeting.
Virteffic will draft the minutes efficiently, professionally, and promptly, and with the utmost confidentiality.
How does it work?
Virteffic’s services are fully flexible, and tailored to the needs of your business. are fully flexible and tailored to the needs of your business.
You may want the “full-package” with administration assistance before, during, and after the meeting. In this event, we will discuss the specific services you require and what documents, contact information, system access is required in order to facilitate those services. The process can then be followed for any future meetings. Ultimately, we hope to create a long term relationship where Virteffic can continue to offer regular support.
Some clients will only need assistance with the drafting of the minutes. I (Tess Price, from Virteffic) can attend the meeting in person, by telephone or video call; or you could record the meeting in order for me to prepare the minutes. In some instances, a meeting is required to consider approval of a document or transaction, and in this event, the minutes could be prepared in advance of the meeting. Virteffic can also assist to draft written resolutions.
It all starts with a call, email or a meeting for a FREE CONSULTATION. Virteffic makes the time to get to know you and the demands of your business. This was we can find a solution to provide the support you need.
Find out more about Virteffic
You can visit our website to find out more about Virteffic. Get in Touch if you are in interested in any of our services or just want to hear more about Virteffic. I would love to hear from you so please leave a comment below.
Virteffic Limited is not regulated or licensed under the Financial Services (Jersey) Law 1998 as amended, and accordingly, Virteffic does not provide any regulated services and do not carry on any regulated activities which could require us to be a “registered person” under and defined in the Financial Services (Jersey) 1998. Where it is necessary for such a regulated activity is to be carried out, you will be required to use the services of a firm that is registered under the Financial Services (Jersey) Law 1998, as amended, to provide such services.
Virteffic Limited may provide certain administration and/or secretarial support services, however, our services are of an administrative nature only and your appointed company secretary and your regulated service provider and/or the directors of your company, has full responsibility to ensure accuracy of the work that we do for you, to have the final sign off and to check the work before it is released, published and/or executed.