Do you need help with minutes or resolutions?

Virteffic Limited (“Virteffic“) is a company based in Jersey, Channel Islands. Virteffic provides virtual assistant, secretarial support, and administration services, which includes assistance to draft minutes or resolutions. As a Virtual Assistant, Virteffic can assist before, during, and/or after the meeting. The services are fully flexible and tailored to the needs of your business.

Virteffic is often asked to assist with the following types of minutes:

  • Board meetings, including:
    • quarterly meetings for regulated entities;
    • meetings for private limited companies;
    • ad-hoc meetings;
    • and more…
  • Committee meetings;
  • Shareholder meetings;
  • Trustee meetings;
  • HR-related meetings;
  • Charities; and
  • Informal meetings.

Some clients will only need assistance with the drafting of the minutes. I (Tess Price, from Virteffic) can attend the meeting in person, by telephone, or by video conference call. Alternatively, you could record the meeting in order for me to prepare the minutes.

In some instances, an ad-hoc meeting is required to consider approval of a document or transaction, and in this event, the minutes could be prepared in advance of the meeting. Virteffic can also assist to draft written resolutions, to be passed in lieu of holding a meeting.

You may want the “full-package” with administration assistance before, during, and after the meeting. In this event, we will discuss the specific services you require and what documents, contact information, system access is required in order to facilitate those services. The process can then be followed for any future meetings. Ultimately, we hope to create a long term relationship where Virteffic can continue to offer regular support.

Virteffic will draft the minutes efficiently, professionally, and promptly, and with the utmost confidentiality.

The minutes or written resolutions will be prepared professionally in the format and style that you prefer. You decide if you want your in-house format and templates to be used, or if you want Virteffic to assist to provide the format.

The company secretary is usually in charge of drafting the minutes. However, sometimes the company secretary also serves on the board and it can then be difficult to take the minutes of a meeting that they are also taking part in. In addition, the company secretary may be overwhelmed with other tasks, and need a helping hand. The meeting may include confidential matters that you do not want a member of staff to hear, and you may therefore need an independent minute taker to maintain absolute confidentiality.

A Virtual Assistant can assist to ensure that you have a stress-free meeting. Using an independent minute taker will allow the participants to focus on the agenda, discussion, and content of the meeting.

Background and Merits

I am Tess Price, the founder and virtual assistant of Virteffic Limited. By way of background, I am a qualified chartered secretary and an associate of ICSA. I also hold a Bachelor of Social Science in both economics and financial administration. I have been working in the private wealth and corporate services industry in Jersey for almost 15 years. This has given me strong technical expertise and an excellent understanding of the financial industry. My expertise is most noteworthy in minute writing, governance, policies & procedures, and in all aspects of company secretarial work. For further background, I invite you to review my Bio and CV.

Find out more

You can visit our website to find out more about Virteffic. Get in Touch if you are in interested in any of our services or just want to hear more about Virteffic.

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Virteffic Limited is not regulated or licensed under the Financial Services (Jersey) Law 1998 as amended, and accordingly, Virteffic does not provide any regulated services and do not carry on any regulated activities which could require us to be a “registered person” under and defined in the Financial Services (Jersey) 1998. Where it is necessary for such a regulated activity is to be carried out, you will be required to use the services of a firm that is registered under the Financial Services (Jersey) Law 1998, as amended, to provide such services. Virteffic Limited may provide certain administration and/or secretarial support services, however, our services are of an administrative nature only and your appointed company secretary and your regulated service provider and/or the directors of your company has full responsibility to ensure accuracy of the work that we do for you, to have the final sign off and to check the work before it is released, published and/or executed.

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