Experienced minute writer wanted for highly flexible role (Jersey only)

About the opportunity

Are you looking for a flexible, modern way of working to fit in with your lifestyle? This is an exciting opportunity to be part of a growing company.

Virteffic Limited (“Virteffic“) is looking for a self-motivated, highly organised, experienced minute writer to join our innovative business as a Senior Virtual Assistant. As a Virtual Assistant, you will collaborate with our team remotely to provide high-quality services to a variety of clients. Drafting minutes is our core service, so previous experience in a corporate governance or company secretarial role is required. 

This role would be perfect for someone who is looking for a good life-work balance as you will be in total control of setting your own hours, provided that the deadlines requested are met and that you are able to attend board meetings and committee meetings when required. You will generally work a variable number of hours per week (the ideal candidate can work at least 25 hours per week, is flexible and can work more hours during peak times), with the majority of the hours being scheduled at your convenience. The candidate must be available to attend board and committee meetings when required (face-to-face in Jersey or by video conference such as Ms Teams)

You will primarily work from your home and will be provided with a laptop. You will be part of a great team that works closely together and has regular team meetings in a non-traditional manner to plan the coming weeks. We promote a healthy lifestyle and often have shared training sessions and outdoor activities to bond as a team.

Experience within a professional administrator role and minute writing skills are essential. The ideal candidate will hold a relevant professional qualification and have at least 4 years of experience working in a role which included drafting minutes for regulated entities. Discretion and confidentiality are essential.

Location: Jersey (mainly working remotely) 
Work Hours/Week: Part-time, variable (the ideal candidate will work at least 25 hours per week)
Employment Type: Zero-hour contract
Required: The right to live & work in Jersey – regretfully, we are unable to consider candidates from other locations.

Key Responsibilities 

The role will be varied and include administrative services and secretarial support to a variety of clients, as and when required. You will be required to draft high-quality minutes for a variety of companies and committees and will be expected to be aware of good corporate governance and regulatory requirements in Jersey and Guernsey with a basic understanding of the requirements in the Cayman Islands and the United Kingdom. 

What will you do?

  • Attend meetings and take notes (in person and/or by video conference).
  • Drafting minutes from recordings or from meetings attended. 
  • Proofreading minutes and documents.
  • Drafting agendas and notices.
  • Helping to prepare for meetings.
  • Collating board and meeting packs.
  • Manage all related company secretarial matters.
  • Involvement in project work, where appropriate.
  • Such other duties as may from time to time-to-time reasonably be required. 

Skills and Expertise

Essential

  • Discretion and confidentiality.
  • Previous experience in a corporate governance or company secretarial role, preferably in a professional services firm.
  • Able to draft high-quality, professional minutes 
  • Has the relevant skills to organise a meeting well.
  • Excellent Microsoft applications and IT skills.
  • Excellent written and oral communication skills
  • High attention to detail.
  • Honesty and reliability.
  • Great organisational and time management skills.
  • The ability to work on your own initiative.
  • The ability to work under pressure, to multi-task, and work towards tight deadlines when needed.
  • An excellent standard of written English, with excellent grammar.

The candidate preferably is expected to fulfil the listed requirements, with minimum guidance and proofreading required.

About Virteffic

Virteffic is a virtual assistant company that provides administrative and secretarial support services to other businesses in Jersey. The services are provided remotely, which provides great flexibility for the client as well as the Virteffic team. A good life-work balance benefits everyone: our clients, the team, and their families.

Virteffic is a new, innovative, and flexible company that encourages staff to develop and grow with the company and to share their ideas. We want to foster an innovative and collaborative working environment that delivers the best solutions to our clients. As virtual assistants, the Virteffic team works as an extension of the client’s in-house team.

How does working for Virteffic compare to working in a more traditional environment?

Siobhan

Working at Virteffic has allowed me the flexibility that I have never had in another role. I am provided deadlines to complete my work and when I do this is up to me, it has created a work/life balance that you wouldn’t find anywhere else.

Due to the internal and external work available, every day is different which allows me to work on a variety of tasks and the opportunity to gain more experience and knowledge, which I enjoy. I feel valued as a team member and trusted with the tasks that I am provided.

Siobhan Poingdestre
Virtual Assistant

I enjoy the flexibility that Virteffic gives me, I can work around my family’s schedule and make last minute changes to my day. If the weather is nice I can spend the day outside and do the work at night.

Emma Godfrey
Manager

I am excited to have joined this modern company that has a fresh approach to the traditional 9-5!

I enjoy the work life balance that Virteffic gives me, choosing to work when it suits me. No day is the same and I enjoy being part of all things ‘Virteffic’.

Claudette Taylor
Senior Virtual Assistant

Inclusion and Equal Opportunity Employment

Virteffic is committed to diversity and inclusion, which will consider all qualified applicants from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, national origin, religion or belief and gender identity.

To apply for the role as a Senior Virtual Assistant

Email your CV and application to career@virteffic.com. By applying you confirm that you are in agreement with our privacy rules which outline how we use your data and your rights under the data protection legislation.

You can visit our website to find out more about Virteffic. 

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