Our Fees

Fee Options

We will simply raise an invoice based on the agreed fee once the services have been performed, or raise monthly invoices for longer engagements. As a virtual assistant is not an employee, there will be no additional charges that would be payable if you hired an administrator, secretarial officer or personal assistant. Virteffic is transparent with its pricing and fees, and a detailed timesheet is always provided with the invoice.

There are a couple of fee options to choose from. 

Flexible Fees

No need to commit – simply “pay-as-you-go” on our standard hourly rate. You can request assistance from our team as and when you require support (subject to our capacity). There may be some weeks when you need no assistance and other weeks when you require a lot of work from us. An invoice is raised on the 1st of each month for the work carried out the previous month. We are transparent with our fees, so a detailed timesheet is provided with our invoices.

Fixed Fees

Clients can choose to enter into an annual contract with a fixed fee for minutes only. If you need any additional support, additional hours worked that month will be charged at the standard hourly rate. The fixed fee is charged quarterly in advance, and any additional hours are invoiced on the 1st of each month for the work carried out the previous month. 

We would require the following to provide a fixed fee quote:

  • Number of meetings
  • Length of each meeting.
  • If you want us to attend meetings
  • If you require any additional support (meeting packs, coordinate meetings etc) or if is “standard services” (minutes and action points).

We can attend the meetings in person, by telephone or by video call, or the meetings could be recorded and sent to us in order for us to prepare the minutes. Most of our clients choose to record the meeting as it will save on cost as there will be no time spent attending the meeting.

Block Fees

Some of our clients require assistance with various day-to-day admin tasks and therefore purchase a block of hours at a discounted rate rather than a fixed fee for meetings only. A detailed time sheet is provided on the 1st of each month for the work carried out and the balance remaining. These fees are payable in advance, with our standard discount as follows:

  •  20% discount for 1,000 hours (which is approx. equivalent to 40h/week for 6 months, 20h/week for 12 months
  • 10% discount for 500 hours (which is approx. equivalent to 20h/week for 6 months or 10h/week for 12 months)

How many hours do you need? The below table can be used for guidance. Our agreement will allow for additional hours to be purchased on the same terms by simply entering into a one page amendment letter.

Hours per week1 month2 months 3 months 6 months 9 months 12 months
5224365130195260
104387130260390520
1565130195390585780
20871732605207801040
251082173256509751300
3013026039078011701560
3515230345591013651820
40173347520104015602080

Fee Rates

The hourly rate will vary depending on what services you require. 

Do you want support from our Virtual Assistants?

Virteffic Limited provides secretarial support and administration services. Our team consist of experienced, qualified professionals with hard-to-find skills and long experience in the regulated financial industry. We pride ourselves to be flexible, efficient, diligent, knowledgeable and discrete. 

We have become a trusted support firm that assists businesses of all sizes, including many of the larger regulated firms (funds and trust companies, wealth advisors and insurance companies), non-profit organisations, and charities. Our clients are based in Jersey and Guernsey, the Cayman Islands, and the UK.

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