Meetings and Secretarial Support
Being a qualified charted secretary with long experience in working in finance, I can help with all aspects relating to meetings. The services offered by Virteffic include:
- attend meetings and assist your company secretary1 with drafting the minutes, preparing notices and agendas;
- take notes or transcribe meetings;
- assist the Company Secretary in planning and maintaining the annual Board and Committee meetings calendars;
- plan, arrange and manage the logistical arrangements for the meetings (domestic, international and virtual);
- assist with the drafting of Board and Committee reports;
- manage the collating and distributing papers for the board or committee meetings; and
- summarise and circulate action points in accordance with an agreed timeline.
Policies & Procedures
In my previous role, I drafted the policies, procedures and checklists. Virteffic can assist to:
- draft policies, procedures and checklists
- review your current policies and procedures
- reconcile against legislation and perform GAP analysis
Strategy & Governance
The area of strategy, risk and governance includes the role of corporate governance within an organization. It also involves the formulation of strategies, the translation of those strategies into specific business objectives and actions, and ultimately their implementation. Strategic planning is important to an organisation because it provides a sense of direction and outlines measurable goals. Virteffic can assist to craft a strategy that distinguishes you from your competitors, so you compete successfully in your market. Virteffic can also work together with you to raise the profile of governance and the key roles of your directors and secretary.
The services includes:
- budget reconciliation;
- business plan creation;
- project management;
- SWOT analysis; and
- review of corporate governance.
Presentations & Reports
I studied analytical finance and statistics at University, and is talented with Excel and Power Point. Whether you need to analyse your results, need a market analysis done on your competitors or an audit of your targeted customer basis, Virteffic can help. Our services includes research and we can also analyse the data. Finally we can assist to put together a report, article or presentation of the findings.
The services offered by Virteffic includes:
- creation of PowerPoint presentations and materials;
- draft reports or articles; and
- analyse data, create graphs, calculate statistics.
Communication & Office Management
Administration work and data entry are a component of most businesses. These tasks often make up one big job function that you ultimately don’t have time for.
Virteffic can assist you with:
- correspondence and emails;
- editing and proofreading;
- data entry;
- creation of presentations and reports;
- answer and direct phone calls;
- present excellent customer-service skills to customers and clients;
- billing and invoicing;
- create excel schedules (with formulas as needed);
- chat and communication management;
- create purchase orders;
- track and manage payments;
- manage filing systems and update records;
- monthly reports; and
- assist with policies. procedures and templates.
A packed inbox can prevent anyone from doing business. Virteffic can assist to set up a system to organise your inbox, reply to incoming emails as well as managing your calendar and set up required appointments. Virteffic can also assist to organise your financial records and reconcile your bank statements.
Our services include:
- organise your inbox;
- calendar management;
- bookings, itineraries and travel arrangements;
- appointment bookings and rescheduling;
- prepare and organise databases and reports;
- inventory; and
- maintain financial records, reconcile bank statements.
Great businesses are that way because of great customer service. Virteffic love working with people and enjoy helping business owners to engage with your customers via email, telephone or through your website or social media.
Some of the services Virteffic can offer is:
- remote receptionist;
- replying to online enquiries and customer calls to be redirected;
- managing emails and calls;
- scheduling meetings;
- managing contracts;
- making travel arrangements;
- handles email and chat sales support;
- answer inquiries from customers from online shop or portal; and
- customer support.
Online marketing is very important and Virteffic can assist with creating content. We can also handle all aspects of your social media marketing (“SMM“). Complementary to SMM, community management means engaging with the community (which includes potential or current customers). Virteffic can assist to respond to comments on your posts, reply to direct messages (“DMs“) and to answer queries regarding your products and services.
The services offered by Virteffic include:
- social media management;
- write articles and other forms of content for Blogs and Websites;
- create visual content;
- editing videos;
- search engine optimisation (“SEO“);
- content repurposing;
- graphic design and layout;
- content and keyword research;
- create a posting schedule;
- design, prepare and produce marketing material; and
- answering DMs and responding to comments.
Website & WordPress Maintenance
Having a website is essential today. Without one, there is a good portion of the market that will not even consider you as an option when they are looking for products or services. Having a website makes it very easy for people to find you, read up about your business. Clients can also find out what you do and in addition the website can answer a bunch of questions they have on your company.
Virteffic created this website and can assist you to set up one for your business, as well as provide ongoing maintenance services when your website needs updating.
Our services include:
- website creation;
- adding or updating pages;
- graphic design and layout;
- WordPress maintenance;
- content research and ghost writing;
- content planner with spreadsheets;
- keyword research; and
- news letters.
Marketing & Graphics
Graphic design is an excellent way to communicate your business to your target audience. With good graphic design in your marketing strategy, you’ll increase your visibility and brand awareness.
Virteffic can assist with provision of the following services:
- graphic design and layout for your website;
- social media graphics;
- create flyers and marketing materials;
- design and print business cards;
- presentations; and
- create custom made newsletter templates.
Whether you want to organise a workshop, team event, birthday party or wedding – Virteffic is there to help.
Our services include:
- events management and planning;
- organise parties and arrange catering;
- organise accommodations for guests;
- create invitations and arrange decorations;
- organise cleaning and tidy up afterwards; and
- organise transports before and after.
Whatever your need, Virteffic can tailor the services to suit you.
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Virteffic Limited | Virtual Assistant, Secretarial Support and Administration Services | Jersey, Channel Islands