Virteffic can take care of (virtually) everything

Virteffic Limited offer virtual assistant, secretarial support and administration support services. The aim is to provide cost-effective, efficient, high quality service on a flexible basis.

To explain the concept, a Virtual Assistant is a person who provides services to other businesses from a remote location. Accordingly, the services offered are remarkably diverse.

You may need someone to carry out important administration tasks immediately. Perhaps you need someone to fill in for absence for another employee. In some cases, clients will use Virteffic for regular support each month. In contrast, other clients will use Virteffic for an occasional couple of hours. Virteffic can provide flexible solutions tailored to your business, regardless of your needs, regardless of your needs.

Our services include

(but are not limited to)

Executive and Technical

Executive services are vital to the success of your business. Virteffic provide a variety of executive services including to assist your secretary with drafting meeting notes and preparing documents for the board. Furthermore, Virteffic offer the technical services with focus on operating systems, big data and analytics. In addition, we can provide services relating to corporate governance and strategy.

Being a qualified charted secretary with long experience in working in finance, I can help with all aspects relating to meetings. The services offered by Virteffic include:

  • attend meetings and assist your company secretary1 with drafting the minutes, preparing notices and agendas;
  • take notes or transcribe meetings;
  • schedule meetings and organise your calendar;
  • book meeting spaces and conference rooms;
  • board pack preparation and submissions; and
  • summarise and circulate action points.

Virteffic will not accept an appointments as company secretary as Virteffic will not provide any regulated services, or activities which would require us to be a “registered person” under and as defined in the Financial Services (Jersey) 1998, as amended.

The area of strategy, risk and governance includes the role of corporate governance within an organization. It also involves the formulation of strategies, the translation of those strategies into specific business objectives and actions, and ultimately their implementation. Strategic planning is important to an organisation because it provides a sense of direction and outlines measurable goals. Virteffic can assist to craft a strategy that distinguishes you from your competitors, so you compete successfully in your market. Virteffic can also work together with you to raise the profile of governance and the key roles of your directors and secretary. 

The services includes:

    • budget reconciliation; 
    • business plan creation; 
    • market research;
    • project management;
    • SWOT analysis; and
    • review of corporate governance.

I studied analytical finance and statistics at University, and is talented with Excel and Power Point. Whether you need to analyse your results, need a market analysis done on your competitors or an audit of your targeted customer basis, Virteffic can help. Our services includes research and we can also analyse the data. Finally we can assist to put together a report, article or presentation of the findings. 

The services offered by Virteffic includes:

  • preparation and creation of PowerPoint presentations and materials;
  • market research and/or research materials for presentations;
  • customer research and marketing analysis;
  • draft reports or articles; and
  • maintain financial records, reconcile bank statements.

Administrative

Virteffic can handle your routine office chores so that you can focus on the areas of your core competencies. The services includes all form of communication, to assist in planning, email management, data entry and high level projects. For instance, Virteffic can manage the complete operations of small businesses like email and chat support, order processing, logistics etc. 

Administration work and data entry are a component of most businesses. These tasks often make up one big job function that you ultimately don’t have time for. 

Virteffic can assist you with:

  • correspondence and emails;
  • editing and proofreading;
  • data entry;
  • creation of presentations and reports;
  • answer and direct phone calls;
  • present excellent customer-service skills to customers and clients;
  • billing and invoicing;
  • create excel schedules (with formulas as needed);
  • chat and communication management;
  • create purchase orders;
  • track and manage payments;
  • manage filing systems and update records;
  • transcription;
  • monthly reports; and
  • assist with policies. procedures and templates.

A packed inbox can prevent anyone from doing business. Virteffic can assist to set up a system to organise your inbox, reply to incoming emails as well as managing your calendar and set up required appointments. Virteffic can also assist to organise your financial records and reconcile your bank statements. 

Our services include: 

  • organise your inbox;
  • calendar management;
  • bookings, itineraries and travel arrangements;
  • appointment bookings and rescheduling;
  • prepare and organise databases and reports;
  • inventory; and
  • maintain financial records, reconcile bank statements.

Great businesses are that way because of great customer service. Virteffic love working with people and enjoy helping business owners to engage with your customers via email, telephone or through your website or social media. 

Some of the services Virteffic can offer is: 

  • remote receptionist;
  • replying to online enquiries and customer calls to be redirected;
  • managing emails and calls;
  • scheduling meetings;
  • managing contracts;
  • making travel arrangements;
  • handles email and chat sales support;
  • answer inquiries from customers from online shop or portal; and
  • customer support.

Creative

Ensure the creative side of your business is up to par by using Virteffic’s creative services. Primarily, these relate to social media, design, illustration, writing and editing. Virteffic can also assist with website design and set up, development including SEO analysis. 

Online marketing is very important and Virteffic can assist with creating content. We can also handle all aspects of your social media marketing (“SMM“). Complementary to SMM, community management means engaging with the community (which includes potential or current customers). Virteffic can assist to respond to comments on your posts, reply to direct messages (“DMs“) and to answer queries regarding your products and services. 

The services offered by Virteffic include:

  • social media management;
  • write articles and other forms of content for Blogs and Websites;
  • create visual content;
  • editing videos;
  • search engine optimisation (“SEO“);
  • content repurposing;
  • graphic design and layout;
  • content and keyword research;
  • create a posting schedule;
  • design, prepare and produce marketing material; and
  • answering DMs and responding to comments.

Having a website is essential today. Without one, there is a good portion of the market that will not even consider you as an option when they are looking for products or services. Having a website makes it very easy for people to find you, read up about your business. Clients can also find out what you do and in addition the website can answer a bunch of questions they have on your company. 

Virteffic created this website and can assist you to set up one for your business, as well as provide ongoing maintenance services when your website needs updating. 

Our services include: 

  • website creation;
  • adding or updating pages;
  • graphic design and layout;
  • WordPress maintenance;
  • content research and ghost writing;
  • content planner with spreadsheets;
  • keyword research; and
  • news letters.

Graphic design is an excellent way to communicate your business to your target audience. With good graphic design in your marketing strategy, you’ll increase your visibility and brand awareness. 

Virteffic can assist with provision of the following services: 

  • graphic design and layout for your website;
  •  social media graphics;
  • create flyers and marketing materials;
  • design and print business cards;
  • presentations; and
  • create custom made newsletter templates.  

Lifestyle

Because sometimes life is just too busy and you want to focus on the things that are important to you and leave organisation and planning to an expert. As a former member of the social committee and having planned several weddings, baby showers, hen parties and birthday celebrations in Jersey and elsewhere I can help you with all aspects of planning, decoration and research.

Whether you want to organise a workshop, team event, birthday party or wedding – Virteffic is there to help. 

Our services include: 

  • events management and planning;
  • organise parties and arrange catering;
  • organise accommodations for guests;
  • research;
  • create invitations and arrange decorations;
  • organise cleaning and tidy up afterwards; and
  • organise transports before and after. 

Need help to get organised in your busy everyday life. Perhaps it involves to put together travel itineraries, booking holidays, purchase and wrap gifts, find a contractor, swop utility provider, complete forms, organise your calendar. Tell us what you need and Virteffic can assist. 

Some of the services that Virteffic can offer includes:

  • research travel, purchases, gifts, contractors etc.;
  • managing your utilities; and
  • bookings and reservations.

Whatever your need, we can tailor our services to suit you.

Fees

The fees for virtual assistance varies. As has been noted the role itself can vary quite greatly – and so the skill set and experience required.

Virteffic will simply raise an invoice based on the agreed fee once the services have been performed, or raise a monthly invoice for longer engagements. As the virtual assistant (Tess) will not be a staff member of your business, so there will be no additional charge that would be payable if you hired an employee. Virteffic is transparent with its pricing and fees, and the invoice will detail the time spent on each task, and a timesheet can be provided upon request for longer projects.

 Virteffic have a standard service agreement that is reviewed by the client and agreed before the services commence. The agreement has a mutual confidentiality clause in it, but Virteffic can also enter into a client’s NDA if required. 

 

It all starts with a call or a meeting for a free consultation. Virteffic make the time to get to know you and the demands of your business so that we can find a solution to provide the support you need to do what you do best. 

After our consultation, Virteffic will summarise what we discussed and provide a detailed proposal of what services Virteffic will be able to offer together with fee estimate for your consideration. Once agreed, we will provide our service agreement (or use yours if preferred). At your discretion, we can also enter into a Non-Disclosure Agreement.

Can't find the service you are looking for?

Contact us – we can still help you!

Contact Details

If you have any questions  please contact us:

Virteffic Limited

Norowsa

La Vallee de St Pierre

St Lawrence

Jersey JE3 1EG

E: tess@virteffic.com

M: +44 (0) 7797716461

W: virteffic.com

 

Follow us:  | Twitter | Linkedin | Instagram | Facebook |  

Virteffic Limited Virtual Assistant, Secretarial Support and Administration Services | Jersey, Channel Islands

About Tess Price (including CV and Bio)

About  Virteffic

Benefits with using a Virtual Assistant

Blog

Book Free Consultation

Contact Form

How does it work?

Services and Fees 

 

Subscribe to the Virteffic blog by Email

Subscribe to the Virteffic Blog via Email

Enter your email address to subscribe to this blog and receive notifications of new posts by email.