The name Virteffic comes from Virtual and Efficiency with Tess (me) in the middle. 

Virteffic can assist as an extension to your on-site employees. A Virtual Assistant can perform most tasks that a regular employee can do.

Virteffic’s packages are fully flexible and tailored to the needs of your business. Some clients may just need assistance as a one-off for a specific project. There may also be a need to cover during temporary staff absence. Other clients may need close to full-time support whilst they are recruiting for a permanent employee. 

The great thing is that the service agreement is drafted so that you only pay for the time and services that you require. Furthermore, you can stop using the services at any time.

A virtual assistant is a person who provides services from a remote location. Accordingly, the services offered are remarkably diverse. The services provided by Virteffic are comprehensive and divided into the following key areas:

Executive and TechnicalAdministrationCreative, and Lifestyle.

Given that the role itself can vary quite greatly, and so the skill set and experience required, the fees for a virtual assistant varies.

Virteffic is transparent with its pricing and fees. Accordingly, we will provide a fee breakdown in our proposal and service agreement. In addition, a detailed invoice will be provided at the end of the contract or fee period together with a time sheet.

resourcing issues Jersey
The solution to your resourcing issues

Resourcing issues are common, and businesses are finding it increasingly difficult to find skilled staff. Virteffic can assist to solve your resourcing issues in Jersey, without the cost and hassle of hiring an employee. Resourcing Issues in Jersey Many firms...

Read More
Minute writing services & assistance with meetings

Virteffic can assist your business before, during and/or after the meeting. The services are fully flexible, and tailored to the needs of your business. What is a Virtual Assistant? To explain the concept, a Virtual Assistant is a person who...

Read More
virtual assistant jersey virteffic
Why do you need a Virtual Assistant?

In addition to the financial benefits, using Virtual Assistants in your business means that you can benefit from specialist talent and knowledge. Perhaphs you need someone who is an expert at social media management. Maybe you need someone who creates...

Read More

“Avoid the cost and hassle of hiring a permanent administrator or secretarial officer”

Virteffic Limited is a virtual assistant company based in Jersey, that provides secretarial support and administration services to other businesses. Virteffic can assist as an extension to your on-site employees. 

What is a virtual assistant?

A virtual assistant is a person who provides services from a remote location. Accordingly, the services offered are remarkably diverse, as detailed in the list of services. 

Firstly, hiring an additional staff member can be too costly. Fear and uncertainty from the latest global challenge spells trouble for a lot of businesses and institutions across all sectors. In light of this, it may not be the time to hire an employee. The concept of virtual assistants is attractive since it has a low cost, low risk, and high flexibility, which is appreciated in this period of uncertainty. A virtual assistant is an alternative to hiring a full-time administrator or secretarial officer with no impact on your operational costs. In conclusion, it is modern, convenient, and cost-efficient.  Virteffic can assist as an extension to your on-site employees. In general a virtual assistant can perform most tasks that a regular employee can do. 

Tess Price Virteffic support your business

I am Tess Price

I am the founder and the Virtual Assistant behind Virteffic Limited. By way of a background, I am a qualified chartered secretary and an associate of ICSA. Furthermore, I have a Bachelor of Soc.Sc. in both Economics and in Financial Administration from Mälardalens University in Sweden. In addition, my CV  includes a master thesis in marketing and also several courses in mathematics and statistics. I have deep technical expertise and an excellent understanding of the financial industry, from having worked in the finance, private wealth and corporate services industry in Jersey for almost 15 years. My expertise is most noteworthy in governance, procedures and in all aspects of company secretarial work. The experience I have gained means I bring a diverse set of skills, enabling me to support your business. I thrive on planning, organising and solving problems. I can therefore help you find the best way to tackle administrative tasks. 

List of Services

Being a qualified charted secretary with long experience of working in finance, I can help with all aspects relating to meetings. The services offered by Virteffic include:

  • attend meetings and assist your company secretary1 with drafting the minutes, preparing notices and agendas;
  • take notes or transcribe meetings;
  • assist the Company Secretary in planning and maintaining the annual Board and Committee meetings calendars;
  • plan, arrange and manage the logistical arrangements for the meetings (domestic, international and virtual);
  • assist with the drafting of Board and Committee reports;
  • manage the collating and distributing papers for the Board or Committee meetings; and
  • summarise and circulate action points in accordance with an agreed timeline.

Virteffic will not accept an appointments as company secretary as Virteffic will not provide any regulated services, or activities which would require us to be a “registered person” under and as defined in the Financial Services (Jersey) 1998, as amended.

Regulatory changes occur frequently. Building an effective regulatory mapping process or regulatory change management, is part of a business’s compliance program and is the mechanism for being aware of regulatory changes. In my previous role, I drafted the policies, procedures and checklists and assisted with the review of the CMP in capacity as board member and PQ holder. Virteffic can assist to:

  • draft policies, procedures and checklists;
  • review your current policies and procedures; and
  • reconcile against legislation and perform GAP analysis.

The area of strategy, risk and governance includes the role of corporate governance within an organization. It also involves the formulation of strategies, the translation of those strategies into specific business objectives and actions, and ultimately their implementation. Strategic planning is important to an organisation because it provides a sense of direction and outlines measurable goals. Virteffic can assist to craft a strategic plan, with the aim for it to be well informed, well considered, well contructed and well impemented.Virteffic can also work together with you to raise the profile of governance and the key roles of your directors and secretary. 

The services includes:

    • budget reconciliation; 
    • business plan creation; 
    • market research;
    • project management;
    • SWOT analysis; and
    • review of corporate governance.

I studied analytical finance and statistics at University, and is talented with Excel and Power Point. Whether you need to analyse your results, need a market analysis done on your competitors or an audit of your targeted customer basis, Virteffic can help. Our services includes research and we can also analyse the data. Finally we can assist to put together a report, article or presentation of the findings. 

The services offered by Virteffic includes:

  • preparation and creation of PowerPoint presentations and materials;
  • market research and/or research materials for presentations;
  • customer research and marketing analysis;
  • draft reports or articles; and
  • maintain financial records, reconcile bank statements.

Administration work and data entry are a component of most businesses. These tasks often make up one big job function that you ultimately don’t have time for. 

Virteffic can assist you with:

  • correspondence and emails;
  • editing and proofreading;
  • data entry;
  • creation of presentations and reports;
  • support group functions with ad hoc projects;
  • answer and direct phone calls;
  • present excellent customer-service skills to customers and clients;
  • billing and invoicing;
  • create excel schedules (with formulas as needed);
  • chat and communication management;
  • create purchase orders;
  • track and manage payments;
  • manage filing systems and update records;
  • transcription;
  • monthly reports; and
  • assist with policies. procedures and templates.

A packed inbox can prevent anyone from doing business. Virteffic can assist to set up a system to organise your inbox, reply to incoming emails as well as managing your calendar and set up required appointments. Virteffic can also assist to organise your financial records and reconcile your bank statements. 

Our services include: 

  • organise your inbox;
  • calendar management;
  • bookings, itineraries and travel arrangements;
  • appointment bookings and rescheduling;
  • prepare and organise databases and reports;
  • inventory; and
  • maintain financial records, reconcile bank statements.

Great businesses are that way because of great customer service. Virteffic love working with people and enjoy helping business owners to engage with your customers via email, telephone or through your website or social media. 

Some of the services Virteffic can offer is: 

  • remote receptionist;
  • replying to online enquiries and customer calls to be redirected;
  • managing emails and calls;
  • scheduling meetings;
  • managing contracts;
  • making travel arrangements;
  • handles email and chat sales support;
  • answer inquiries from customers from online shop or portal; and
  • customer support.

Online marketing is very important and Virteffic can assist with creating content. We can also handle all aspects of your social media marketing (“SMM“). Complementary to SMM, community management means engaging with the community (which includes potential or current customers). Virteffic can assist to respond to comments on your posts, reply to direct messages (“DMs“) and to answer queries regarding your products and services. 

The services offered by Virteffic include:

  • social media management;
  • write articles and other forms of content for Blogs and Websites;
  • create visual content;
  • editing videos;
  • search engine optimisation (“SEO“);
  • content repurposing;
  • graphic design and layout;
  • content and keyword research;
  • create a posting schedule;
  • design, prepare and produce marketing material; and
  • answering DMs and responding to comments.

Having a website is essential today. Without one, there is a good portion of the market that will not even consider you as an option when they are looking for products or services. Having a website makes it very easy for people to find you, read up about your business. Clients can also find out what you do and in addition the website can answer a bunch of questions they have on your company. 

Virteffic created this website and can assist you to set up one for your business, as well as provide ongoing maintenance services when your website needs updating. 

Our services include: 

  • website creation;
  • adding or updating pages;
  • graphic design and layout;
  • WordPress maintenance;
  • content research and ghost writing;
  • content planner with spreadsheets;
  • keyword research; and
  • news letters.

Graphic design is an excellent way to communicate your business to your target audience. With good graphic design in your marketing strategy, you’ll increase your visibility and brand awareness. 

Virteffic can assist with provision of the following services: 

  • graphic design and layout for your website;
  •  social media graphics;
  • create flyers and marketing materials;
  • design and print business cards;
  • presentations; and
  • create custom made newsletter templates.  

Whether you want to organise a workshop, team event, birthday party or wedding – Virteffic is there to help. 

Our services include: 

  • events management and planning;
  • organise parties and arrange catering;
  • organise accommodations for guests;
  • research;
  • create invitations and arrange decorations;
  • organise cleaning and tidy up afterwards; and
  • organise transports before and after. 

Need help to get organised in your busy everyday life. Perhaps it involves to put together travel itineraries, booking holidays, purchase and wrap gifts, find a contractor, swop utility provider, complete forms, organise your calendar. Tell us what you need and Virteffic can assist. 

Some of the services that Virteffic can offer includes:

  • research travel, purchases, gifts, contractors etc.;
  • managing your utilities; and
  • bookings and reservations.

Get in touch!

I am always happy to catch up for a coffee (which may be by phone or video call), to discuss opportunities and collaborations.

Executive services are vital to the success of your business.

Virteffic can assist your company secretary with drafting meeting notes, minutes and to prepare documents for the board. Furthermore, Virteffic offer technical services with focus on policies and procedures, gap analysing, calculations and analysing data. In addition, Virteffic can provide services relating to corporate governance and strategy.

The executive and technical services include: 

Virteffic can handle your routine office chores so that you can focus on the areas of your core competencies. The administrative services includes all form of communication, to assist in planning, email management, data entry and high level projects. For instance, Virteffic can manage the complete operations of small businesses like email and chat support, order processing, logistics etc.

These services include: 

  • Communication and Administration
  • Support with ad hoc projects
  • Organisation
  • Customer Service

Ensure the creative side of your business is up to par by using Virteffic’s creative services. Primarily, these relate to social media, design, illustration, writing and editing. Virteffic can also assist with website design and set up, development including SEO analysis. 

These services relates to:

  • Social Media
  • Website and WordPress
  • Marketing and Graphics

Because sometimes life is just too busy and you want to focus on the things that are important to you and leave organisation and planning to an expert. As a former member of the social committee and having planned several weddings, baby showers, hen parties and birthday celebrations in Jersey and elsewhere I can help you with all aspects of planning, decoration and research.

These services include: 

  • Events
  • Research and Planning

Virteffic can take care of (virtually) everything

Virteffic Limited is based in Jersey and provides virtual assistant, secretarial support, and administration services.

To explain the concept, a virtual assistant is a person who provides services to other businesses from a remote location. Accordingly, the services offered are remarkably diverse.

Virteffic can assist as an extension to your on-site employees. A Virtual Assistant can perform most tasks that a regular employee can do. The great thing is that the service agreement is drafted so that you only pay for the time and services that you require. Furthermore, you can stop using the services at any time.

 

Virteffic Services

Meetings and Secretarial Support

Being a qualified charted secretary with experience of working in the corporate, trust and fiduciary environment, I can help with all aspects relating to meetings. The services offered by Virteffic include:

  • attend meetings and assist your company secretary1 with drafting the minutes, preparing notices and agendas;
  • take notes or transcribe meetings;
  • assist the Company Secretary in planning and maintaining the annual Board and Committee meetings calendars;
  • plan, arrange and manage the logistical arrangements for the meetings (domestic, international and virtual);
  • assist with the drafting of Board and Committee reports;
  • manage the collating and distributing papers for the Board or Committee meetings; and
  • summarise and circulate action points in accordance with an agreed timeline.
Virteffic Services

Policies & Procedures

Regulatory changes occur frequently. Building an effective regulatory mapping process or regulatory change management, is part of a business’s compliance program and is the mechanism for being aware of regulatory changes. In my previous role, I drafted the policies, procedures and checklists. I also have experience of assisting with CMP, regulatory mapping and GAP analysis. Virteffic can assist your compliance team to:

  • draft policies, procedures and checklists;
  • review your current policies and procedures; and
  • reconcile against legislation and perform GAP analysis.