Executive services are vital to the success of your business.

Virteffic can assist your company secretary with drafting meeting notes, minutes and to prepare documents for the board. Furthermore, Virteffic offer technical services with focus on policies and procedures, gap analysing, calculations and analysing data. In addition, Virteffic can provide services relating to corporate governance and strategy.

The executive and technical services include: 

Executive services are vital to the success of your business.

Virteffic can assist your company secretary with drafting meeting notes, minutes and to prepare documents for the board. Furthermore, Virteffic offer technical services with focus on policies and procedures, gap analysing, calculations and analysing data. In addition, Virteffic can provide services relating to corporate governance and strategy.

The executive and technical services include: 

Virteffic can handle your routine office chores so that you can focus on the areas of your core competencies. The administrative services includes all form of communication, to assist in planning, email management, data entry and high level projects. For instance, Virteffic can manage the complete operations of small businesses like email and chat support, order processing, logistics etc.

These services include: 

  • Communication and Administration
  • Support with ad hoc projects
  • Organisation
  • Customer Service

Ensure the creative side of your business is up to par by using Virteffic’s creative services. Primarily, these relate to social media, design, illustration, writing and editing. Virteffic can also assist with website design and set up, development including SEO analysis. 

These services relates to:

  • Social Media
  • Website and WordPress
  • Marketing and Graphics

Because sometimes life is just too busy and you want to focus on the things that are important to you and leave organisation and planning to an expert. As a former member of the social committee and having planned several weddings, baby showers, hen parties and birthday celebrations in Jersey and elsewhere I can help you with all aspects of planning, decoration and research.

These services include: 

  • Events
  • Research and Planning

Virteffic can take care of (virtually) everything

Virteffic Limited is based in Jersey and provides virtual assistant, secretarial support, and administration services.

To explain the concept, a virtual assistant is a person who provides services to other businesses from a remote location. Accordingly, the services offered are remarkably diverse.

Virteffic can assist as an extension to your on-site employees. A Virtual Assistant can perform most tasks that a regular employee can do. The great thing is that the service agreement is drafted so that you only pay for the time and services that you require. Furthermore, you can stop using the services at any time.

 

Most Popular Services

Virteffic Services

Meetings and Secretarial Support

Being a qualified charted secretary with experience of working in the corporate, trust and fiduciary environment, I can help with all aspects relating to meetings. The services offered by Virteffic include:

  • attend meetings and assist your company secretary1 with drafting the minutes, preparing notices and agendas;
  • take notes or transcribe meetings;
  • assist the Company Secretary in planning and maintaining the annual Board and Committee meetings calendars;
  • plan, arrange and manage the logistical arrangements for the meetings (domestic, international and virtual);
  • assist with the drafting of Board and Committee reports;
  • manage the collating and distributing papers for the Board or Committee meetings; and
  • summarise and circulate action points in accordance with an agreed timeline.
Virteffic Services

Policies & Procedures

Regulatory changes occur frequently. Building an effective regulatory mapping process or regulatory change management, is part of a business’s compliance program and is the mechanism for being aware of regulatory changes. In my previous role, I drafted the policies, procedures and checklists. I also have experience of assisting with CMP, regulatory mapping and GAP analysis. Virteffic can assist your compliance team to:

  • draft policies, procedures and checklists;
  • review your current policies and procedures; and
  • reconcile against legislation and perform GAP analysis.

Whatever your need, Virteffic can tailor the services to suit you.

List of Services

Being a qualified charted secretary with long experience of working in finance, I can help with all aspects relating to meetings. The services offered by Virteffic include:

  • attend meetings and assist your company secretary1 with drafting the minutes, preparing notices and agendas;
  • take notes or transcribe meetings;
  • assist the Company Secretary in planning and maintaining the annual Board and Committee meetings calendars;
  • plan, arrange and manage the logistical arrangements for the meetings (domestic, international and virtual);
  • assist with the drafting of Board and Committee reports;
  • manage the collating and distributing papers for the Board or Committee meetings; and
  • summarise and circulate action points in accordance with an agreed timeline.

Virteffic will not accept an appointments as company secretary as Virteffic will not provide any regulated services, or activities which would require us to be a “registered person” under and as defined in the Financial Services (Jersey) 1998, as amended.

Regulatory changes occur frequently. Building an effective regulatory mapping process or regulatory change management, is part of a business’s compliance program and is the mechanism for being aware of regulatory changes. In my previous role, I drafted the policies, procedures and checklists and assisted with the review of the CMP in capacity as board member and PQ holder. Virteffic can assist to:

  • draft policies, procedures and checklists;
  • review your current policies and procedures; and
  • reconcile against legislation and perform GAP analysis.

The area of strategy, risk and governance includes the role of corporate governance within an organization. It also involves the formulation of strategies, the translation of those strategies into specific business objectives and actions, and ultimately their implementation. Strategic planning is important to an organisation because it provides a sense of direction and outlines measurable goals. Virteffic can assist to craft a strategic plan, with the aim for it to be well informed, well considered, well contructed and well impemented.Virteffic can also work together with you to raise the profile of governance and the key roles of your directors and secretary. 

The services includes:

    • budget reconciliation; 
    • business plan creation; 
    • market research;
    • project management;
    • SWOT analysis; and
    • review of corporate governance.

I studied analytical finance and statistics at University, and is talented with Excel and Power Point. Whether you need to analyse your results, need a market analysis done on your competitors or an audit of your targeted customer basis, Virteffic can help. Our services includes research and we can also analyse the data. Finally we can assist to put together a report, article or presentation of the findings. 

The services offered by Virteffic includes:

  • preparation and creation of PowerPoint presentations and materials;
  • market research and/or research materials for presentations;
  • customer research and marketing analysis;
  • draft reports or articles; and
  • maintain financial records, reconcile bank statements.

Administration work and data entry are a component of most businesses. These tasks often make up one big job function that you ultimately don’t have time for. 

Virteffic can assist you with:

  • correspondence and emails;
  • editing and proofreading;
  • data entry;
  • creation of presentations and reports;
  • support group functions with ad hoc projects;
  • answer and direct phone calls;
  • present excellent customer-service skills to customers and clients;
  • billing and invoicing;
  • create excel schedules (with formulas as needed);
  • chat and communication management;
  • create purchase orders;
  • track and manage payments;
  • manage filing systems and update records;
  • transcription;
  • monthly reports; and
  • assist with policies. procedures and templates.

A packed inbox can prevent anyone from doing business. Virteffic can assist to set up a system to organise your inbox, reply to incoming emails as well as managing your calendar and set up required appointments. Virteffic can also assist to organise your financial records and reconcile your bank statements. 

Our services include: 

  • organise your inbox;
  • calendar management;
  • bookings, itineraries and travel arrangements;
  • appointment bookings and rescheduling;
  • prepare and organise databases and reports;
  • inventory; and
  • maintain financial records, reconcile bank statements.

Great businesses are that way because of great customer service. Virteffic love working with people and enjoy helping business owners to engage with your customers via email, telephone or through your website or social media. 

Some of the services Virteffic can offer is: 

  • remote receptionist;
  • replying to online enquiries and customer calls to be redirected;
  • managing emails and calls;
  • scheduling meetings;
  • managing contracts;
  • making travel arrangements;
  • handles email and chat sales support;
  • answer inquiries from customers from online shop or portal; and
  • customer support.

Online marketing is very important and Virteffic can assist with creating content. We can also handle all aspects of your social media marketing (“SMM“). Complementary to SMM, community management means engaging with the community (which includes potential or current customers). Virteffic can assist to respond to comments on your posts, reply to direct messages (“DMs“) and to answer queries regarding your products and services. 

The services offered by Virteffic include:

  • social media management;
  • write articles and other forms of content for Blogs and Websites;
  • create visual content;
  • editing videos;
  • search engine optimisation (“SEO“);
  • content repurposing;
  • graphic design and layout;
  • content and keyword research;
  • create a posting schedule;
  • design, prepare and produce marketing material; and
  • answering DMs and responding to comments.

Having a website is essential today. Without one, there is a good portion of the market that will not even consider you as an option when they are looking for products or services. Having a website makes it very easy for people to find you, read up about your business. Clients can also find out what you do and in addition the website can answer a bunch of questions they have on your company. 

Virteffic created this website and can assist you to set up one for your business, as well as provide ongoing maintenance services when your website needs updating. 

Our services include: 

  • website creation;
  • adding or updating pages;
  • graphic design and layout;
  • WordPress maintenance;
  • content research and ghost writing;
  • content planner with spreadsheets;
  • keyword research; and
  • news letters.

Graphic design is an excellent way to communicate your business to your target audience. With good graphic design in your marketing strategy, you’ll increase your visibility and brand awareness. 

Virteffic can assist with provision of the following services: 

  • graphic design and layout for your website;
  •  social media graphics;
  • create flyers and marketing materials;
  • design and print business cards;
  • presentations; and
  • create custom made newsletter templates.  

Whether you want to organise a workshop, team event, birthday party or wedding – Virteffic is there to help. 

Our services include: 

  • events management and planning;
  • organise parties and arrange catering;
  • organise accommodations for guests;
  • research;
  • create invitations and arrange decorations;
  • organise cleaning and tidy up afterwards; and
  • organise transports before and after. 

Need help to get organised in your busy everyday life. Perhaps it involves to put together travel itineraries, booking holidays, purchase and wrap gifts, find a contractor, swop utility provider, complete forms, organise your calendar. Tell us what you need and Virteffic can assist. 

Some of the services that Virteffic can offer includes:

  • research travel, purchases, gifts, contractors etc.;
  • managing your utilities; and
  • bookings and reservations.
Tips for Better Virtual Board Meetings in 2021

Board meetings are fundamental to the corporate governance system. They are a mechanism for directors to formulate strategy, discuss proposed matters, and take decisions. Virtual board meetings are not new, but before 2020 they were considered very much second-best compared...

Read More
policies and procedures
Policies and Procedures

There are a range of regulations and legislative provisions affecting Jersey, that a business must comply with. The purpose of policies and procedures is to help ensure a high level of client service, ensuring that the regulatory requirements are adhered...

Read More
Governance & Strategy

The area of strategy, risk, and governance includes the role of corporate governance and is imperative for a business. As an illustration, good corporate governance is necessary to enable companies to operate more efficiently, to improve access to capital, and to mitigate risk. It is...

Read More

Fees

The fees for virtual assistance varies. As has been noted the role itself can vary quite greatly – and so the skill set and experience required.

Virteffic will simply raise an invoice based on the agreed fee once the services have been performed, or raise a monthly invoice for longer engagements. As a virtual assistant is not a staff member, there will be no additional charges that would be payable if you hired an employee. Virteffic is transparent with its pricing and fees, and the invoice will detail the time spent on each task, and a timesheet is provided for longer projects.

It all starts with a call or a meeting for a free consultation. Virteffic make the time to get to know you and the demands of your business so that we can find a solution to provide the support you need to do what you do best.

After our consultation, Virteffic will summarise what we discussed and provide a detailed proposal of what services Virteffic will be able to offer together with fee estimate for your consideration. Once agreed, we will provide our service agreement (or use yours if preferred). At your discretion, we can also enter into a Non-Disclosure Agreement.

Executive & Technical Services

Executive services are vital to the success of your business. Virteffic provide a variety of executive services including to assist your secretary with drafting meeting notes and preparing documents for the board. Virteffic offer the technical services with focus on operating systems, big data and analytics. In addition, we can provide services relating to corporate governance and strategy. 

 

Administrative Services

The administrative services includes those day-to-day tasks that up so much of your valuable time. Virteffic can handle your routine office chores so that you can focus on the areas of your core competencies. The services includes all form of communication, data entry and high level projects.  

 

 

Creative
Services

Ensure the creative side of your business is up to par by using Virteffic’s creative services. 

Primarily, these relate to social media, design, illustration, writing and editing. Virteffic can also assist with website design and set up, development including SEO analysis.  

 

 

Can't find the service you are looking for?

Get in touch and we'll find a solution!

 

Virteffic will not accept an appointments as company secretary as Virteffic will not provide any regulated services, or activities which would require us to be a “registered person” under and as defined in the Financial Services (Jersey) 1998, as amended. Virteffic Limited may provide certain virtual assistant and administration services, however, the services are of an administrative nature only and your appointed company secretary and/or the directors of your company have full responsibility to ensure the accuracy of the work that Virteffic do for you, to have the final sign off and to check the work before it is released, published and/or executed.    

Contact Details

If you have any questions  please contact us:

Virteffic Limited

Norowsa

La Vallee de St Pierre

St Lawrence

Jersey JE3 1EG

E: tess@virteffic.com

M: +44 (0) 7797716461

W: virteffic.com

 

Twitter Linkedin | Instagram | Facebook |  

Subscribe to the Virteffic blog

Subscribe to the Virteffic Blog via Email

Enter your email address to subscribe to this blog and receive notifications of new posts by email.