List of Services

Virteffic has a team with experienced individuals who can  help with all aspects relating to meetings. The services offered by Virteffic include:

Virteffic will not accept an appointment as the company secretary as Virteffic will not provide any regulated services, or activities which would require us to be a “registered person” under and as defined in the Financial Services (Jersey) 1998, as amended.

Regulatory changes occur frequently. Building an effective regulatory mapping process or regulatory change management, is part of a business’s compliance program and is the mechanism for being aware of regulatory changes. Tess has experience in drafting policies, procedures and checklists and has also assisted with the review of the CMP in capacity as a board member and PQ holder. Virteffic can assist your compliance team to:

The area of strategy, risk and governance includes the role of corporate governance within an organization. It also involves the formulation of strategies, the translation of those strategies into specific business objectives and actions, and ultimately their implementation. Strategic planning is important to an organisation because it provides a sense of direction and outlines measurable goals. Virteffic can assist to craft a strategic plan, with the aim for it to be well informed, well considered, well contructed and well impemented.Virteffic can also work together with you to raise the profile of governance and the key roles of your directors and secretary. 

The services includes:

    • presentations or reports about governance, roles of directors and secretary, duties of directors etc;
    • writing articles or blog posts on the subject;
    • review and/or write policies and procedures;
    • draft documents to assist with board self-assessment;
    • budget reconciliation;
    • business plan creation;
    • market research;
    • project management;
    • SWOT analysis; and
    • review of corporate governance.

Our team is talented with Excel and Power Point. Whether you need to analyse your results, need a market analysis done on your competitors or an audit of your targeted customer basis, Virteffic can help. Our services includes research and we can also analyse the data. Finally we can assist to put together a report, article or presentation of the findings. 

The services offered by Virteffic includes:

Administration work and data entry are a component of most businesses. These tasks often make up one big job function that you ultimately don’t have time for. 

Virteffic can assist you with:

  • correspondence and emails;
  • editing and proofreading;
  • data entry;
  • creation of presentations and reports;
  • support group functions with ad hoc projects;
  • answer and direct phone calls;
  • present excellent customer-service skills to customers and clients;
  • billing and invoicing;
  • create excel schedules (with formulas as needed);
  • track and manage payments;
  • maintain financial records, reconcile bank statements and transactions in Xero or Quickbooks.
  • manage filing systems and update records;
  • transcription;
  • monthly reports; and
  • assist with policies. procedures and templates.

A packed inbox can prevent anyone from doing business. Virteffic can assist to set up a system to organise your inbox, reply to incoming emails as well as managing your calendar and set up required appointments. Virteffic can also assist to organise your financial records and reconcile your bank statements. 

Our services include: 

  • organise your inbox;
  • calendar management;
  • bookings, itineraries and travel arrangements;
  • appointment bookings and rescheduling;
  • prepare and organise databases and reports;
  • inventory; and
  • maintain financial records, reconcile bank statements.

Great businesses are that way because of great customer service. Virteffic love working with people and enjoy helping business owners to engage with your customers via email, telephone or through your website or social media. 

Some of the services Virteffic can offer is: 

  • remote receptionist;
  • replying to online enquiries and customer calls to be redirected;
  • managing emails and calls;
  • scheduling meetings;
  • managing contracts;
  • making travel arrangements;
  • handles email and chat sales support;
  • answer inquiries from customers from online shop or portal; and
  • customer support.

Online marketing is very important and Virteffic can assist with creating content. We can also handle all aspects of your social media marketing (“SMM“). Complementary to SMM, community management means engaging with the community (which includes potential or current customers). Virteffic can assist to respond to comments on your posts, reply to direct messages (“DMs“) and to answer queries regarding your products and services. 

The services offered by Virteffic include:

  • social media management;
  • write articles and other forms of content for Blogs and Websites;
  • create visual content;
  • editing videos;
  • search engine optimisation (“SEO“);
  • content repurposing;
  • graphic design and layout;
  • content and keyword research;
  • create a posting schedule;
  • design, prepare and produce marketing material; and
  • answering DMs and responding to comments.

Having a website is essential today. Without one, there is a good portion of the market that will not even consider you as an option when they are looking for products or services. Having a website makes it very easy for people to find you, read up about your business. Clients can also find out what you do and in addition the website can answer a bunch of questions they have on your company. 

Virteffic created this website and can assist you to set up one for your business, as well as provide ongoing maintenance services when your website needs updating. 

Our services include: 

  • website creation;
  • adding or updating pages;
  • graphic design and layout;
  • WordPress maintenance;
  • content research and ghost writing;
  • content planner with spreadsheets;
  • keyword research; and
  • news letters.

Graphic design is an excellent way to communicate your business to your target audience. With good graphic design in your marketing strategy, you’ll increase your visibility and brand awareness. All marketing material and social media content and designed were created internally by Virteffic. 

Virteffic can assist with provision of the following services: 

  • graphic design and layout for your website;
  •  social media graphics;
  • create flyers and marketing materials;
  • design and print business cards;
  • presentations; and
  • create custom made newsletter templates.  

Whether you want to organise a workshop, team event, birthday party or wedding – Virteffic is there to help. 

Our services include: 

  • events management and planning;
  • organise parties and arrange catering;
  • organise accommodations for guests;
  • research;
  • create invitations and arrange decorations;
  • organise cleaning and tidy up afterwards; and
  • organise transports before and after. 

Need help to get organised in your busy everyday life. Perhaps it involves to put together travel itineraries, booking holidays, purchase and wrap gifts, find a contractor, swop utility provider, complete forms, organise your calendar. Tell us what you need and Virteffic can assist. 

Some of the services that Virteffic can offer includes:

  • research travel, purchases, gifts, contractors etc.;
  • managing your utilities; and
  • bookings and reservations.

Fees

The fees for virtual assistance varies. As has been noted the role itself can vary quite greatly – and so the skill set and experience required. There are a few options available to choose from:

  • Full Flex: No need to commit to specific package – simply “pay-as-you-go” on a standard hourly rate. You will be able to request support from our team as and when needed. This may be a couple of hours only as a one-off solution, or regular support as and when needed.
  • Fixed Package: A fixed fee package prices is available (minimum 25 hours per month for a period of at least 3 months at a specified level), which gives you a 10% discount compared to the time spent fees. Any additional hours worked that month will be charged at standard hourly rate.
  • Specific: Our team will work collaboratively to provide the requested services under the standard Full Flex and Fixed packages. You can opt to choose a specific Virtual Assistant who will be the sole service provider (at a premium rate).

The full terms and conditions will be provided with our fee proposal and subsequently confirmed in the service agreement.

Virteffic will simply raise an invoice based on the agreed fee once the services have been performed, or raise a monthly invoice for longer engagements. As a virtual assistant is not a staff member, there will be no additional charges that would be payable if you hired an employee. Virteffic is transparent with its pricing and fees, and a detailed time sheet is always provided with the invoice.

It all starts with a call or a meeting for a free consultation. Virteffic make the time to get to know you and the demands of your business so that we can find a solution to provide the support you need to do what you do best. After our consultation, Virteffic will summarise what we discussed and provide a detailed proposal of what services Virteffic will be able to offer together with fee estimate for your consideration. Once agreed, we will provide our service agreement (or use yours if preferred). At your discretion, we can also enter into a Non-Disclosure Agreement.

Virteffic can tailor the services to suit your needs.

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Can't find the service you are looking for?

Get in touch and we'll find a solution!

Virteffic will not accept an appointment as the company secretary as Virteffic will not provide any regulated services, or activities that would require us to be a “registered person” under and as defined in the Financial Services (Jersey) 1998, as amended. Virteffic Limited may provide certain secretarial support and administration services, however, the services are of an administrative nature only and your appointed company secretary and/or the directors of your company have full responsibility to ensure the accuracy of the work that Virteffic do for you, to have the final sign off and to check the work before it is released, published and/or executed.   

Contact Details

If you have any questions  please contact us:

Virteffic Limited

Norowsa

La Vallee de St Pierre

St Lawrence

Jersey JE3 1EG

E: tess@virteffic.com

M: +44 (0) 7797716461

W: virteffic.com

 

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Virteffic can take care of (virtually) Everything

Virteffic works to provide comprehensive help to you and your business by offering to act as your Virtual Assistant.
A Virtual Assistant is anyone who offers services to other business owners from afar in exchange for an agreed upon fee, so the list of services that a Virteffic can offer is amazingly diverse.
We can provide you with a bespoke solution to meet your needs.

Our Services Include

(but are not limited to)

Administrative

Handle your routine office chores so that you can focus on the areas of your core competencies. Services includes all form of communication, to assist in planning, email management, data entry and high level projects like managing the complete operations of small businesses like email and chat support, order processing, logistics etc. 

Administration work and data entry are a component of most businesses and these tasks often make up one big job function that you don’t have time for. Virteffic can assist you with:

  • assistance with correspondence and emails
  • editing and proofreading
  • data entry
  • creation of presentations and reports
  • answer and direct phone calls
  • present excellent customer-service skills to customers and clients
  • billing and invoicing
  • create excel schedules (with formulas as needed)
  • chat and communication management
  • create purchase orders
  • track and manage payments
  • manage filing systems and update records
  • transcription
  • monthly reports
  • assist with policies. procedures and templates

A packed inbox can prevent anyone from doing business and Virteffic can assist to set up a system to organise your inbox, reply to incoming emails as well as managing your calendar and set up required appointments. Virteffic can also assist to organise your financial records and reconcile your bank statements. Our services include: 

  • organise your inbox
  • calendar management
  • bookings, itineraries and travel arrangements
  • appointment bookings and rescheduling
  • prepare and organise databases and reports
  • inventory
  • maintain financial records, reconcile bank statements

Great businesses are that way because of great customer service. Virteffic love working with people and enjoy helping business owners to engage with your customers via email, telephone or through your website or social media. Some of the services Virteffic can offer is: 

  • remote receptionist
  • replying to online enquiries and customer calls to be redirected
  • managing emails and calls
  • scheduling meetings
  • managing contracts 
  • making travel arrangements
  • handles email and chat sales support
  • answers inquiries from customers from online shop or portal
  • customer support

Executive and Technical

Executive services are vital to the success of your business including help with finances, management, and assisting your secretary with drafting meeting notes and preparing documents for the board. The technical services focus on operating systems, big data, analytics, and more.

Being a qualified charted secretary with long experience in working in finance, I can help with all aspects relating to meetings. The services offered include: 

  • attend meetings and assist your company secretary with drafting the minutes, preparing notices and agendas
  • take notes or transcribe meetings
  • schedule meetings and organise your calendar
  • book meeting spaces and conference rooms
  • board pack preparation and submissions
  • summarise and circulate action points 

I studied analytical finance and statistics at University, and is talented with Excel and Power Point. Whether you need to analyse your results. need a market analysis done on your competitors or an audit of your targeted custome basis, Virteffic can help with the research and can also analyse the data and put together a report, article or presentation of the findings. The services offered by Virteffic includes:

  • prepare and create PowerPoint presentations and materials
  • market research, research materials for presentations
  • customer research and marketing analysis
  • draft reports or articles
  • maintain financial records, reconcile bank statements

Strategic planning is important to an organisation because it provides a sense of direction and outlines measurable goals. Virteffic can assist to craft a strategy that distinguishes you from your competitors, so you compete successfully in your market.

  • budget reconciliation 
  •  business plan creation 
  • market research
  • project management
  • SWOT analysis
  • review of corporate governance

Creative

Ensure the creative side of your business is up to par by using Virteffic’s services relating to social media, design, illustration, writing and editing. Virteffic can also assist with website design and set up, development including SEO analysis. 

Online marketing is very important and Virteffic can assist with creating content and handle all aspects of your social media marketing (“SMM”). Complementary to SMM, community management means engaging with the community (which includes potential or current customers). Virteffic can assist to respond to comments on your posts, reply to DMs and to answer queries regarding your products and services. Our services include:

  • social media management
  • write articles and other forms of content for Blogs and Websites
  • create visual content
  • editing videos
  • SEO optimisation
  • graphic design and layout
  • content and keyword research
  • create a posting schedule
  • design, prepare and produce marketing material
  • answering DMs and responding to comments

Having a website is essential today as there is a good portion of the market that will not even consider you as an option when they are looking for products or services. Having a website makes it very easy for people to find you, read up about your business, what you do and answer a bunch of questions they have on your company. Virteffic created this website and can assist you to set up one for your business, as well as provide ongoing maintenance services when your website needs updating. Our services include: 

  • create website
  • adding or updating pages 
  • graphic design and layout
  • WordPress maintenance
  • content research and ghost writing
  • content planner with spreadsheets
  • keyword research
  • news letters 

Graphic design is an excellent way to communicate your business to your target audience. With good graphic design in your marketing strategy, you’ll increase your visibility and brand awareness. Our services include: 

  • graphic design and layout for your website
  •  social media graphics
  • create flyers and marketing materials
  • design and print business cards
  • presentations
  • create custom made newsletter templates  

Lifestyle

Because sometimes life is just too busy and you want to focus on the things that are important to you and leave organisation and planning to an expert. As a former member of the social committee and having planned several weddings, baby showers, hen parties and birthday celebrations in Jersey and elsewhere I can help you with all aspects of planning, decoration and research. Our services include:  

Whether you want to organise a workshop, team event, birthday party or wedding – Virteffic is there to help. Our services include: 

  • events management and planning
  • organise parties and arrange catering
  • organise accommodations for guests
  • research
  • create invitations and arrange decorations
  • organise cleaning and tidy up afterwards
  • organise transports before and after 

Need help to put together travel itineraries, booking holidays, purchase and wrap gifts, find a contractor, swop utility provider, complete forms, organise your calendar – tell us what you need and Virteffic can assist. 

  • research travel, purchases, gifts, contractors etc
  • managing your utilities
  • bookings and reservations

Whatever your need, we can tailor our services to suit you.

It all starts with a call or a meeting for a free consultation. We make the time to get to know you and the demands of your business so that we can find a solution to provide the support you need to do what you do best. 

Can't find the service you are looking for?

Contact us – we can still help you!