About the role
Work Hours/Week: Part-time, variable (ideally at least 20-25 hours per week requested)
Employment Type: Zero-hour contract
Eligibility: The right to live & work in Jersey or Guernsey (regretfully, we are unable to consider candidates from other locations).
Virteffic provides company secretarial support, corporate governance consultancy, and professional minute-drafting services to clients across regulated and unregulated sectors in Jersey and Guernsey, and beyond. We are now seeking an experienced senior virtual assistant with strong company secretarial and minute writing expertise to join our growing team.
This role is well-suited to an experienced governance professional who values flexibility, autonomy, and high professional standards, and who enjoys supporting boards, committees, and senior stakeholders.
The role at Virteffic
This is a highly flexible role where you choose when and where you work, provided you operate from a private and secure environment and meet agreed deadlines. While flexibility is central to how we work, this role also involves being part of a collaborative team supporting clients with time sensitive governance matters.
We do not expect constant availability. However, there should be a professional willingness to assist with urgent client needs from time to time, including occasional urgent attendance or short turnaround support, where this can be reasonably accommodated and agreed in advance.
What we are looking for
We are looking for someone who brings not only technical capability but also sound judgement and professionalism. Given the sensitive nature of our work, this role requires:
- Strong experience in minute writing, company secretarial work, and corporate governance administration.
- A professional, discreet, and client focused approach when working with directors and senior stakeholders.
- The ability to work independently while remaining engaged and collaborative as part of a wider team.
- Strong organisational skills and the ability to manage deadlines across multiple clients.
- A high level of integrity, confidentiality, and attention to detail.
Typical tasks and responsibilities
This is a highly flexible role where you choose when and where you work, provided that you are in a private and secure environment and meet agreed deadlines. As part of the role, you will:- Attend board and committee meetings on occasion, either face-to-face in Jersey or Guernsey or virtually during standard business hours.
- Draft accurate, clear, and well-structured minutes from meetings attended or from recordings provided.
- Prepare and support the preparation of board packs, meeting papers, resolutions, and wider governance documentation.
- Support clients with company secretarial and corporate governance requirements.
- Work across a varied portfolio of clients while maintaining discretion, confidentiality, and consistently high professional standards.
- Apply governance frameworks, internal processes, and quality standards to ensure consistency in service delivery.
- Communicate with clients professionally and clearly, setting appropriate expectations around deliverables and deadlines.
- Record time accurately using Virteffic’s systems to ensure transparency and correct allocation of client hours.
- Collaborate virtually with the wider team, contributing to knowledge sharing, consistency, and quality improvement.
- Support internal projects aligned to your skills and interests, including template development, process improvement, and governance research.
- Maintain a secure and compliant working environment, ensuring data protection and confidentiality at all times.
We are ideally looking for someone who can commit to an average of at least 20 hours per week.
What we offer
At Virteffic, we believe careers should be flexible, professional, and sustainable. Our team is trusted, valued, and supported to work in the way that suits them best while delivering consistently excellent results for clients.
Here’s what you can expect:
- True flexibility – choose when and where you work.
- Balance – set your hours around your lifestyle while meeting client needs.
- Variety – exposure to a wide range of clients, sectors, and governance challenges.
- Growth – opportunities to develop your skills and progress your career in governance.
- Support – a collaborative, professional team that values your expertise.
Why Virteffic
Virteffic was founded on the belief that governance support can be both professional and flexible. Our clients rely on us for our expertise and consistency, and our team values us for the freedom and autonomy we provide. We are proud to be a remote-first employer offering genuine flexibility. Whether it’s managing family commitments, travel, or personal goals, you don’t have to choose between your career and your lifestyle at Virteffic.
Inclusion and Equal Opportunity Employment
Virteffic is committed to creating an inclusive and supportive working environment. We welcome applications from all suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, religion or belief, gender identity, or background.
We also welcome conversations with professionals looking to return to work following a career break, whether for family, caregiving, or other reasons.
If this sounds like the right fit for you, then we’d love to hear from you.
We offer a flexible, modern way of working to fit in with your lifestyle! Submit your application via the careers page on our website and email your CV to career@virteffic.com.
By applying you confirm that you are in agreement with our privacy rules, which outline how we use your data and your rights under the data protection legislation.
We look forward to hearing from you!
What is the best thing about working at Virteffic?
Being a Mum of two young boys whilst still maintaining a career has resulted in me spending the last 10 years rushing around and never having enough hours in the day. Any parent knows that children are so very rewarding, but they are also the most demanding 24/7 job most of us ever have! Trying to work that into a traditional office role where I am required to be in the office around a set structured day was unsustainable and exhausting. Having the opportunity to build a role to fit around my lifestyle and responsibilities has been pivotal in allowing me to find a much more attainable work/life balance.
Helena Mallet
Senior Virtual Assistant
Having the ability to work remotely is priceless. I am able to get work done when and where I would like and am not limited to the 9-5 schedule and office environment. The flexibility with Virteffic means I can manage time between working and making time for doing what I love. By embracing this flexible lifestyle, I’ve discovered newfound productivity and focus. With more time to prioritise my well-being, I’m achieving more than ever before.
Emma Logue
Senior Virtual Assistant
I am excited to have joined this modern company that has a fresh approach to the traditional 9-5! Working at Virteffic has been a transformative experience. The flexibility to work remotely, combined with the supportive team environment, has allowed me to thrive both professionally and personally. I enjoy the work life balance that Virteffic gives me, choosing to work when it suits me. No day is the same and I enjoy being part of all things ‘Virteffic’.
Claudette Taylor
Senior Virtual Assistant
Working at Virteffic has allowed me the flexibility that I have never had in another role. I am provided deadlines to complete my work and when I do this is up to me, it has created a work/life balance that you wouldn’t find anywhere else. Due to the internal and external work available, every day is different which allows me to work on a variety of tasks and the opportunity to gain more experience and knowledge, which I enjoy. I feel valued as a team member and trusted with the tasks that I am provided.
Siobhan Poingdestre
Assistant Manager – Operations & Administration
I enjoy the flexibility that Virteffic gives me, without removing the feeling of being part of a team. I can work around my family’s schedule and make last minute changes to my day. If the weather is nice I can spend the day outside and do the work at night and feel like I always have the support of my colleagues whenever and wherever I choose to work.
Emma Godfrey
Virtual Assistant