Most of the services we provide are those that an employee usually provides. However, filling vacant positions can be difficult in the current market. It can also be difficult for employees who are already strained for capacity to manage projects on top of their day-to-day workload.
Virteffic offers support services to businesses of all sizes during busier periods, for one-off projects or whilst recruitment is ongoing for a more permanent role. Once you have engaged with Virteffic, you will have instant access to our full team, who will manage the workload together. Our team consist of experienced, qualified professionals with long experience in the regulated financial industry who are efficient, diligent, knowledgeable and discrete.
How Virteffic can help your employees
Virteffic Limited is an independent, privately owned business in the Channel Islands that provides secretarial support and administration services. Our team consist of experienced, qualified professionals with hard-to-find skills and long experience in the regulated financial industry. Our virtual assistants specialise in drafting minutes, preparing board packs, and day-to-day administration services. We pride ourselves on being flexible, efficient, diligent, knowledgeable and discrete.
Simply put, we help businesses and charities by doing tasks they don’t know how to do, are too busy to do, don’t want to do, or that would be better outsourced.
We have become a trusted support firm that assists businesses of all sizes, including many of the larger regulated firms (funds and trust companies, wealth advisors and insurance companies), doctor practices, non-profit organisations, and charities. Our clients are based in Jersey and Guernsey, the Cayman Islands, and the UK.
Drafting minutes is our core service, and we can prepare these either from recordings or from attending the meetings in person or by video conference. We help clients to ensure that minutes are promptly provided after the meeting and can also help to clear any backlogs that have been built up. Our clients value the quality of our minutes. Our experienced minute writers understand the regulated finance industry and can therefore capture crucial points during a meeting (even when jargon and abbreviations are used).
We can also assist with many other secretarial support and administration services and we offer bespoke, cost-effective solutions to meet clients’ unique requirements.
Why you may require additional support
Depending on the size of your business, hiring a team of secretarial officers might be necessary to form part of the governance function. However, finding a qualified company secretary in the current market can be difficult.
For smaller businesses, having one in-house employee to assist with the company secretary role may be sufficient. However, it can be challenging with a limited workforce during busier periods, who can therefore benefit from help before, during or after the quarterly board meetings, for audit requests and when larger projects or changes are taking place for the business.
Furthermore, what happens if your in-house resource is absent, for example, on holiday, sick for a longer period or taking parental leave? In such cases, it is usually not worthwhile for a company to hire a replacement for the secretarial tasks. Virteffic can provide temporary cover, which saves you the search for a suitable person and the relatively long recruitment process.
How does it work?
Virteffic can assist as an extension to your on-site employees. Or as an alternate, more flexible solution to hiring a permanent administrator or secretarial officer. Using a virtual assistant means lower operational costs without compromising the quality of service. Our virtual assistants act efficiently and professionally with the utmost confidentiality, sometimes eliminating the need for staff members altogether. Virteffic is invested in every client that is taken on, and we will always do our utmost to deliver excellent services.
Our team can work securely in our Cyber Essentials validated secure Microsoft Office environment. Alternatively, you can give us access to your software technology (Citrix, Microsoft Office, VDI or another solution), allowing us to integrate seamlessly with your personnel and systems.
We will simply raise an invoice based on the agreed fee once the services have been performed or issue monthly invoices for longer engagements. As a virtual assistant is not an employee, there will be no additional charges that would be payable if you hired an administrator or secretarial officer. Virteffic is transparent with its pricing and fees, and a detailed timesheet is always provided with the invoice.
Get started – Request fee proposal
Related posts
- The challenge of the workforce shortage – and its consequences
- Why are the minutes important?
- How does it work?
Find out more
You can visit our website to find out more about Virteffic. Get in Touch if you are interested in our services.
