I am Helena Mallet

Senior Virtual Assistant and Minute Writer

I’m a highly organised company secretary with a strong focus on minute writing, meeting preparation, and promoting best practices in corporate governance.
With over 25 years of experience in the offshore finance industry, I bring a wealth of knowledge and precision to support your boardroom and governance needs.

Professional Background

Born and educated in Jersey, I began my career in private wealth and trust and company administration. Over the years, I’ve undertaken professional development with the Jersey Business School, the Society of Trust and Estate Practitioners (STEP), and the Chartered Management Institute (CMI).

My career progressed to managing a team of trust administrators for an international trust company, before joining Virteffic to focus on my passion for company secretarial services and minute writing.

I have extensive experience in supporting a wide range of fund structures and international entities—delivering detailed and compliant company secretarial services with a proactive and collaborative approach.

Key Skills and Contributions

  • Extensive Industry Experience: Over 25 years in Jersey’s offshore finance sector, including private wealth, trusts, and international administration.
  • Global Jurisdiction Expertise: Hands-on experience working with entities based in Jersey, Guernsey, Bermuda, the Cayman Islands, BVI, Delaware, Luxembourg, and Singapore.
  • Board and Committee Meeting Mastery: Skilled in all levels of board and committee meeting preparation, governance compliance, and detailed minute writing—especially in complex real estate fund structures.
  • Commitment to Corporate Governance: A

I am a positive and proactive person who understands the importance of confidentiality and discretion within my role.

Education and Previous Experience

  • Offshore Administration Certificate
  • Society of Trust and Estate Practitioners Diploma
  • Chartered Management Institute
  • BNP Paribas Securities Services – Company Secretary (Oct 2015 to June 2022) 
  • STM Fiduciaire Limited – Company Secretariat Manager/ Trust Manager (Dec 2012 to Sept 2015) 
  • TMF Group (formerly Equity Trust (Jersey) Limited) – Assistant Trust Manager (June 2007 – Nov 2012) 
  • Royal Bank of Canada Trust Company (International) Limited – Trust Team Supervisor (Oct 2005 – May 2007) 
  • Fairbairn Trust Limited – Trust Officer (April 2004 – Oct 2005) 
  • Deutsche Bank International Trust Co. (Jersey) Limited – Trust Officer (Dec 2001 – March 2004) 
  • Moore Stephens Chartered Accountants – Trust and Company Administrator (Sept 1997 – Nov 2001)
  • preparing agendas, board packs, liaising with key stakeholders on the provision of board reports;
  • preparing and presenting corporate governance reports to the Board;
  • attendance at board/committee meetings;
  • preparation of minutes;
  • annual confirmation/returns submission and monitoring;
  • share certificate issuance and share register maintenance;
  • incorporation of companies and Trust set up;
  • experience with regulated Guernsey companies and other jurisdictions;
  • maintenance of statutory files and structure charts;
  • maintenance of conflict of interest registers;
  • arranging board effectiveness evaluations;
  • arranging appointments and resignations of Directors;
  • company incorporations and dissolutions;
  • amending Memorandum and Articles for client companies;
  • liaising with key stakeholders including client personnel, advisors and auditors;
  • production of administration aide-memoirs and checklists and policy and procedure updates, in liaison with the Compliance team together with developing new client application forms and marketing information; and
  • review and remediation services.

Need Support from Team Virteffic?

Whether you’re looking for tailored governance and secretarial support or curious about joining our dynamic and flexible team, Virteffic is here to help.

Let’s connect and explore how we can work together.

Contact Details

If you have any questions, please contact us:

Virteffic Limited

Norowsa

La Vallee de St Pierre

St Lawrence

Jersey JE3 1EG

E: tess.price@virteffic.com 
or info@virteffic.com

M: +44 (0)7797 716461

Virteffic Limited (“Virteffic“) is not regulated or licensed under the Financial Services (Jersey) Law 1998, as amended (the “Financial Services Law“). Accordingly, Virteffic does not provide any regulated services and does not engage in any regulated activities that would necessitate us to be a “registered person” as defined under the Financial Services Law. In cases where a regulated activity is required, you will need to engage the services of a firm that is registered under the Financial Services Law to provide such services. Virteffic may offer certain secretarial support and administration services as a virtual assistant, however, the services are of an administrative nature only. Your appointed company secretary and/or the directors of your company have full responsibility to ensure the accuracy of the work that Virteffic does for you, to have the final sign-off and to check the work before it is released, published and/or executed.