Join Our Team as an Experienced Minute Writer at Virteffic

About the opportunity

Location: Jersey or Guernsey
Type: Permanent / Flexible Hours (at least 20-25 hours per week requested)
Employment Type: Zero-hour contract
Required: The right to live & work in Jersey or Guernsey – regretfully, we are unable to consider candidates from other locations

Are you a meticulous professional with a passion for precision and clarity in documentation? Do you thrive in a dynamic environment where your attention to detail and organisational skills are highly valued? Are you seeking a flexible, modern work arrangement that fits your lifestyle?

If so, Virteffic invites you to join our growing team.

At Virteffic, we specialise in delivering high-quality corporate governance, secretarial support, and minute writing services to a diverse range of clients. Our reputation for excellence drives us to seek an experienced Minute Writer to help maintain and elevate our standards. As a senior virtual assistant, you will work remotely, collaborating with our team to provide top-tier services to a variety of clients.

What We Offer

• Life-Work Balance: Enjoy complete control over your working hours, provided deadlines are met. You will typically work 20-25 hours per week at your discretion. Availability to attend board and committee meetings is required, either in person or via video conference (e.g., MS Teams).
• Flexibility: Work from our office or remotely—whichever suits your lifestyle best.
• Competitive Salary: We recognise your expertise with a salary package that reflects your skills and experience.
• Professional Growth: We support continuous learning and offer opportunities for career development within our expanding company.
• Inclusive Culture: We value diversity and foster an environment where everyone’s voice is heard and respected.

Your Role

As an Experienced Minute Writer at Virteffic, you will:

• Draft Detailed Minutes: Accurately document board meetings, committee meetings, and other corporate governance activities, whether from recordings or direct attendance.
• Collaborate with Clients: Work closely with directors, company secretaries, and other stakeholders to ensure documents are precise and meet their needs.
• Maintain Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Contribute to Best Practices: Assist in refining processes and setting industry benchmarks for corporate governance and minute writing.

About You

• Experience and Skills: You have advanced minute writing skills with experience in company secretarial and/or corporate governance roles. A strong understanding of company law, governance requirements, and best practices in regulated environments is essential. Experience with board effectiveness, corporate governance frameworks, and policies is advantageous.
• Attention to Detail: Your written communication is clear, concise, and grammatically impeccable.
• Organisation: You can manage multiple tasks and deadlines efficiently without compromising quality.
• Proactive and Professional: You take initiative, work independently, and consistently maintain a high standard of work.
• Professional Qualifications: Ideally, you hold a relevant professional qualification (preferably ICSA/CGI) with at least four years of experience in a role involving minute drafting.

Key Responsibilities

• Provide administrative services and secretarial support to various clients.
• Draft high-quality minutes for companies and committees.
• Proofread minutes and documents to ensure accuracy and professionalism.
• Draft agendas and notices.
• Attend meetings (in person or via video conference) and take detailed notes.
• Assist in meeting preparations, including collating board and meeting packs.
• Support clients in managing governance arrangements for Jersey/Guernsey boards and related committees.
• Ensure adherence to governance frameworks, policies, and procedures.
• Participate in project work as appropriate.
• Perform other duties as reasonably required.

Skills and Expertise

To excel in this role, the following skills and experience are essential:

• Discretion and confidentiality.
• Proven experience in a corporate governance or company secretarial role, preferably within a professional services firm.
• Expertise in drafting high-quality, professional minutes.
• Strong organisational and meeting management skills.
• Proficiency in Microsoft applications and IT.
• Excellent written and oral communication skills with a high attention to detail.
• Reliability, honesty, and the ability to manage time effectively.
• Independence, with the ability to work under pressure, multitask, and meet tight deadlines.
• An excellent standard of written English, with impeccable grammar.

The ideal candidate will fulfil these requirements with minimal guidance and proofreading required.

Ready to Elevate Your Career?

If you are a driven professional eager to contribute to a team that values excellence, we would love to hear from you. Join Virteffic and play a key role in our mission to deliver unparalleled corporate governance and secretarial support services.

Apply today by submitting your CV and a cover letter detailing your relevant experience and why you would be a great fit for Virteffic.