I am Helena Mallet
Senior Virtual Assistant and Minute Writer
I’m a highly organised company secretary with a strong focus on minute writing, meeting preparation, and promoting best practices in corporate governance.
With over 25 years of experience in the offshore finance industry, I bring a wealth of knowledge and precision to support your boardroom and governance needs.
Professional Background
Born and educated in Jersey, I began my career in private wealth and trust and company administration. Over the years, I’ve undertaken professional development with the Jersey Business School, the Society of Trust and Estate Practitioners (STEP), and the Chartered Management Institute (CMI).
My career progressed to managing a team of trust administrators for an international trust company, before joining Virteffic to focus on my passion for company secretarial services and minute writing.
I have extensive experience in supporting a wide range of fund structures and international entities—delivering detailed and compliant company secretarial services with a proactive and collaborative approach.
Key Skills and Contributions
- Extensive Industry Experience: Over 25 years in Jersey’s offshore finance sector, including private wealth, trusts, and international administration.
- Global Jurisdiction Expertise: Hands-on experience working with entities based in Jersey, Guernsey, Bermuda, the Cayman Islands, BVI, Delaware, Luxembourg, and Singapore.
- Board and Committee Meeting Mastery: Skilled in all levels of board and committee meeting preparation, governance compliance, and detailed minute writing—especially in complex real estate fund structures.
- Commitment to Corporate Governance: A
I am a positive and proactive person who understands the importance of confidentiality and discretion within my role.
Education and Previous Experience
Education
- Offshore Administration Certificate
- Society of Trust and Estate Practitioners Diploma
- Chartered Management Institute
Work Experience
- BNP Paribas Securities Services – Company Secretary (Oct 2015 to June 2022)
- STM Fiduciaire Limited – Company Secretariat Manager/ Trust Manager (Dec 2012 to Sept 2015)
- TMF Group (formerly Equity Trust (Jersey) Limited) – Assistant Trust Manager (June 2007 – Nov 2012)
- Royal Bank of Canada Trust Company (International) Limited – Trust Team Supervisor (Oct 2005 – May 2007)
- Fairbairn Trust Limited – Trust Officer (April 2004 – Oct 2005)
- Deutsche Bank International Trust Co. (Jersey) Limited – Trust Officer (Dec 2001 – March 2004)
- Moore Stephens Chartered Accountants – Trust and Company Administrator (Sept 1997 – Nov 2001)
Tasks that I have performed in my previous roles
- preparing agendas, board packs, liaising with key stakeholders on the provision of board reports;
- preparing and presenting corporate governance reports to the Board;
- attendance at board/committee meetings;
- preparation of minutes;
- annual confirmation/returns submission and monitoring;
- share certificate issuance and share register maintenance;
- incorporation of companies and Trust set up;
- experience with regulated Guernsey companies and other jurisdictions;
- maintenance of statutory files and structure charts;
- maintenance of conflict of interest registers;
- arranging board effectiveness evaluations;
- arranging appointments and resignations of Directors;
- company incorporations and dissolutions;
- amending Memorandum and Articles for client companies;
- liaising with key stakeholders including client personnel, advisors and auditors;
- production of administration aide-memoirs and checklists and policy and procedure updates, in liaison with the Compliance team together with developing new client application forms and marketing information; and
- review and remediation services.
Need Support from Team Virteffic?
Whether you’re looking for tailored governance and secretarial support or curious about joining our dynamic and flexible team, Virteffic is here to help.
Let’s connect and explore how we can work together.
Virteffic Limited
Flexible governance resource, corporate governance and company secretarial support.
Frequently asked questions (FAQ)
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Our services
We provide flexible governance resource for boards and governance teams, combining experience, structure and practical delivery.
Minutes and meeting management
Company secretarial support and secondments
Independent board effectiveness reviews
Virteffic Limited (Virteffic) is not regulated or licensed under the Financial Services (Jersey) Law 1998, as amended, and does not provide regulated financial services. Where regulated services are required, clients should engage an appropriately licensed service provider. Virteffic provides governance, company secretarial, board support, administration and related professional support services. Any work undertaken by Virteffic is provided in a support capacity only. Responsibility for reviewing, approving and implementing any work product remains with the relevant directors, company secretary, officers or authorised representatives of the client.