About the role
Work Hours/Week: Part-time, variable (ideally 20-25 hours per week requested)
Employment Type: Zero-hour contract
Required: The right to live & work in Jersey or Guernsey (regretfully, we are unable to consider candidates from other locations).
Join Virteffic
Are you an experienced minute writer, company secretary, or corporate governance professional looking for a career that fits around your lifestyle? Virteffic provides company secretarial support, governance consultancy, and minute drafting services to clients across regulated and unregulated sectors in Jersey and Guernsey. We are now seeking a Senior Virtual Assistant with strong minute drafting experience to join our growing team.
Typical tasks and responsibilities
This is a highly flexible role where you choose when and where you work, provided that you are in a private and secure environment and meet agreed deadlines. As part of the role, you will:
- Attend board and committee meetings from time to time, either face-to-face in Jersey or Guernsey or virtually during standard business hours.
- Draft accurate, clear, and professional minutes from meetings attended or from recordings provided.
- Prepare and support the preparation of board packs, meeting papers, and governance documentation.
- Assist clients with company secretarial and governance requirements.
- Work across a diverse portfolio of clients while maintaining confidentiality, efficiency, and a high standard of professionalism.
- Follow governance frameworks, internal processes, and quality standards to ensure consistency in service delivery.
- Communicate with clients courteously and professionally, ensuring clear expectations on deadlines and deliverables.
- Record time accurately using Virteffic’s systems, ensuring transparency and correct allocation of client hours.
- Collaborate virtually with the wider team, contributing to knowledge-sharing, consistency, and high-quality output.
- Assist with internal projects aligned to your skills and interests, including template development, process improvements, or governance research.
- Maintain a secure and compliant working environment, ensuring data protection and confidentiality at all times.
- Carry out additional reasonable tasks that support Virteffic’s services and client commitments.
We are ideally looking for someone who can commit to an average of at least 20 hours per week.
What we offer
At Virteffic, we believe careers should be flexible, professional, and sustainable. Our team is trusted, valued, and supported to work in the way that suits them best while delivering consistently excellent results for clients.
Here’s what you can expect:
- True flexibility – choose when and where you work.
- Balance – set your hours around your lifestyle while meeting client needs.
- Variety – exposure to a wide range of clients, sectors, and governance challenges.
- Growth – opportunities to develop your skills and progress your career in governance.
- Support – a collaborative, professional team that values your expertise.
Why Virteffic
Virteffic was founded on the belief that governance support can be both professional and flexible. Our clients rely on us for our expertise and consistency, and our team values us for the freedom and autonomy we provide. We are proud to be a remote-first employer offering genuine flexibility. Whether it’s managing family commitments, travel, or personal goals, you don’t have to choose between your career and your lifestyle at Virteffic.
Inclusion and Equal Opportunity Employment
Virteffic is committed to diversity and inclusion, which will consider all qualified applicants from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, national origin, religion or belief and gender identity.
If this sounds like the right fit for you, then we’d love to hear from you.
We offer a flexible, modern way of working to fit in with your lifestyle! Submit your application via the careers page on our website and email your CV to career@virteffic.com.
By applying you confirm that you are in agreement with our privacy rules, which outline how we use your data and your rights under the data protection legislation.
We look forward to hearing from you!
What is the best thing about working at Virteffic?
Being a Mum of two young boys whilst still maintaining a career has resulted in me spending the last 10 years rushing around and never having enough hours in the day. Any parent knows that children are so very rewarding, but they are also the most demanding 24/7 job most of us ever have! Trying to work that into a traditional office role where I am required to be in the office around a set structured day was unsustainable and exhausting. Having the opportunity to build a role to fit around my lifestyle and responsibilities has been pivotal in allowing me to find a much more attainable work/life balance.
Helena Mallet
Senior Virtual Assistant
Having the ability to work remotely is priceless. I am able to get work done when and where I would like and am not limited to the 9-5 schedule and office environment. The flexibility with Virteffic means I can manage time between working and making time for doing what I love. By embracing this flexible lifestyle, I’ve discovered newfound productivity and focus. With more time to prioritise my well-being, I’m achieving more than ever before.
Emma Logue
Virtual Assistant
I am excited to have joined this modern company that has a fresh approach to the traditional 9-5! Working at Virteffic has been a transformative experience. The flexibility to work remotely, combined with the supportive team environment, has allowed me to thrive both professionally and personally. I enjoy the work life balance that Virteffic gives me, choosing to work when it suits me. No day is the same and I enjoy being part of all things ‘Virteffic’.
Claudette Taylor
Senior Virtual Assistant
Working at Virteffic has allowed me the flexibility that I have never had in another role. I am provided deadlines to complete my work and when I do this is up to me, it has created a work/life balance that you wouldn’t find anywhere else. Due to the internal and external work available, every day is different which allows me to work on a variety of tasks and the opportunity to gain more experience and knowledge, which I enjoy. I feel valued as a team member and trusted with the tasks that I am provided.
Siobhan Poingdestre
Assistant Manager – Operations & Administration
I enjoy the flexibility that Virteffic gives me, without removing the feeling of being part of a team. I can work around my family’s schedule and make last minute changes to my day. If the weather is nice I can spend the day outside and do the work at night and feel like I always have the support of my colleagues whenever and wherever I choose to work.
Emma Godfrey
Virtual Assistant
What I enjoy most is the freedom and flexibility – which everyone at Virteffic can benefit from. I love to travel and always struggled with the “normal” holiday allowance when I was employed in a more traditional role.
Now I can work more during the busier period and then take time off more often. We ask that team members keep us informed of their holiday plans, but there is no need to submit a formal request to “ask for permission”. I also enjoy that I can play padel or schedule hair appointments and other personal appointments during weekdays, and I no longer need to compete for those valuable Saturday slots.
Tess Price
Managing Director | Founder | Chartered Company Secretary