Technology and Cyber Security
Security and confidentiality are vital for our business!
Security and confidentiality are vital for our business! As part of our cybersecurity strategy, we have invested in all the technology and software required to ensure we can work securely and efficiently (it is our highest expense after payroll). Mitigating risk is crucial for keeping our business protected – and yours.
Virteffic supplies laptops and devices to all the virtual assistants in our team, which have added security layers, two-factor authentication, ransomware protection, and Bitlocker for encrypting local hard disk drives. Password complexity, password expiration policy, custom banned password list, and smart lockout are implemented.
We rely on Microsoft 365 professional to provide comprehensive tools to our daily operations. This is the safest windows ever, which features control access to sensitive information using encryption to help keep data from being accidentally shared. We understand that this has its limitations, and we have IT support from Logicalis (a Microsoft Gold Certified Partner and an Azure Expert Partner) for added protection. This frees our business up to concentrate on its core business operations while protecting our systems and data from phishing, malware, and spam attacks. They assist us in delivering a security level, monitoring, and maintenance, such as checking for security updates and installing security patches. All Virteffic devices have to be enrolled into endpoint management service based on Intune, where the rollout of Microsoft security updates, bug fixes, and critical patches are managed. This is subject to a monthly management cycle where security status is regularly checked. The endpoints are monitored with alerts when a unit becomes non-compliant; this will begin a remediation workflow. These extra measures will make the environment that much more difficult to compromise.
It is essential to remain vigilant and be mindful of the potential threats. Every month, the Virteffic team members receive cyber security awareness from an external provider. The latest modules completed covered topics such as Phishing, staying safe in the cloud, mobile device security, and internet security.
We will regularly review and enhance our procedures to ensure our systems and data are kept safe, confidential, and protected from unauthorised access, accidental loss, misuse, and abuse.
How does Virteffic access the information?
The majority of our clients send us the documentation and information we require by email. We always password protect any documents that we return to our clients. Recordings of meeting and supporting documents can be shared with us via secure transfer, MS Teams or by using an external hard drive/memory that we can collect from the client on an agreed frequency.
Some of our clients opt for us to operate within their Citrix environment or by laptops provided by them. We are flexible to use such devices and systems that bring the most comfort to our clients.
Do you want support from the Virteffic team?
Virtual Assistants | Secretarial Support & Administration Services | Jersey, Channel Islands
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Virteffic Limited (“Virteffic“) is not regulated or licensed under the Financial Services (Jersey) Law 1998, as amended (the “Financial Services Law“). Accordingly, Virteffic does not provide any regulated services and does not carry on any regulated activities which would require us to be a “registered person” under and defined in the Financial Services Law. Where it is necessary for such a regulated activity is to be carried out, you will be required to use the services of a firm that is registered under the Financial Services Law, to provide such services. Virteffic may provide certain secretarial support and administration services as a virtual assistant, however, the services are of an administrative nature only and your appointed company secretary and/or the directors of your company have full responsibility to ensure the accuracy of the work that Virteffic does for you, to have the final sign-off and to check the work before it is released, published and/or executed.