About the opportunity
Are you looking for a flexible role that works around the school holidays? Perhaps you are a student, or you have given up a full-time job and are only looking to work a couple of weeks or months each year. Our team capacity drops during school holidays, and we are therefore looking for someone to support us during those periods, and of course, there is also an opportunity to provide support during the rest of the year.
This role would be perfect for someone who is looking for a good life-work balance as you will be in total control of setting your own hours, provided that the deadlines requested.
Virteffic Limited (“Virteffic“) is looking for a self-motivated, highly organised, experienced minute writer to join our innovative business as a Senior Virtual Assistant to support our team. As a virtual assistant, you will collaborate with our team remotely to provide high-quality services to a variety of clients. Drafting minutes is our core service, so previous experience in a corporate governance or company secretarial role is required.
Advanced minute writing skills and experience from a company secretarial and/or corporate governance role are required. You must also have knowledge of company law and governance requirements and expectations and best practices in a regulated environment. It is an extra plus if you have experience relating to board effectiveness, corporate governance framework and/or policies and procedures.
Experience within a professional administrator role and minute writing skills are essential. The ideal candidate will hold a relevant professional qualification (preferably ICSA/CGI) and have at least 4 years of experience working in a role which included drafting minutes. Discretion and confidentiality are essential.
Location: Jersey o Guernsey (mainly working remotely)
Work Hours/Week: Part-time, variable (ideally 20-25 hours per week during school holidays, and 20-100 hours per month for the rest of the year)
Employment Type: Zero-hour contract
Required: The right to live & work in Jersey or Guernsey – regretfully, we are unable to consider candidates from other locations
Key Responsibilities
The role will be varied and include administrative services and secretarial support to a variety of clients, as and when required. You will be required to draft high-quality minutes for a variety of companies and committees and will be expected to be aware of good corporate governance and regulatory requirements in Jersey and Guernsey with a basic understanding of the requirements in the Cayman Islands and the United Kingdom.
What will you do?
- Drafting minutes from recordings or from meetings attended.
- Proofreading minutes and documents.
- Drafting agendas and notices.
- Attend meetings and take notes (in person or by video conference).
- Helping to prepare for meetings.
- Collating board and meeting packs.
- Assist our clients in managing the day-to-day governance arrangements of the Jersey/Guernsey boards (regulated and unregulated) and all related committee.
- Support our clients and their Jersey/Guernsey boards and committees to function effectively and in accordance with their terms of reference, constitutional documents and best practice.
- Ensure that the governance framework and any supporting policies and procedures of our clients are followed.
- Involvement in project work, where appropriate.
- Such other duties as may from time to time-to-time reasonably be required.
Skills and Expertise
The following skills and experience is essential for this role:
- Discretion and confidentiality.
- Previous experience in a corporate governance or company secretarial role, preferably in a professional services firm.
- Able to draft high-quality, professional minutes
- Has the relevant skills to organise a meeting well.
- Excellent Microsoft applications and IT skills.
- Excellent written and oral communication skills
- High attention to detail.
- Honesty and reliability.
- Great organisational and time management skills.
- The ability to work on your own initiative.
- The ability to work under pressure, to multi-task, and work towards tight deadlines when needed.
- An excellent standard of written English, with excellent grammar.
The candidate preferably is expected to fulfil the listed requirements, with minimum guidance and proofreading required.
About Virteffic
Virteffic is an innovative and flexible company. We want to foster a collaborative working environment that delivers the best solutions to our clients. As virtual assistants, the Virteffic team works as an extension to the client’s in-house team or as an alternative for those clients who do not want to (or do not need to) commit to hiring an employee. The services are provided remotely, which provides great flexibility for the client as well as the Virteffic team. A good life-work balance benefits everyone: our clients, the team, and their families.
Our team work closely together and have regular face-to-face meetings. However, the core concept of Virteffic is to provide remote services, and therefore the full workforce is working from home the majority of the time. Virteffic provides full flexibility in when and where people work. The aim is to have energised, motivated, happy team members who care for the business as much as I (Tess) do. This creates a much better morale and atmosphere for both workers and clients – and better results too!
Virteffic is an innovative and flexible company that encourages staff to develop and grow with the company and to share their ideas. We want to foster an innovative and collaborative working environment that delivers the best solutions to our clients. As virtual assistants, the Virteffic team works as an extension of the client’s in-house team.
Working at Virteffic – how does it work?
Virteffic is an innovative and flexible company. We want to foster a collaborative working environment that delivers the best solutions to our clients. As virtual assistants, the Virteffic team works as an extension to the client’s in-house team or as an alternative for those clients who do not want to (or do not need to) commit to hiring an employee.
Our team work closely together and have regular face-to-face meetings. However, the core concept of Virteffic is to provide remote services, and therefore the full workforce is working from home the majority of the time. Virteffic provides full flexibility in when and where people work. This creates a much better morale and atmosphere for both workers and clients – and better results too!
How does working for Virteffic compare to working in a more traditional environment?
What I enjoy most is the freedom and flexibility – which everyone at Virteffic can benefit from. I love to travel and always struggled with the “normal” holiday allowance when I was employed in a more traditional role.Now I can work more during the busier period and then take time off more often.
We ask everyone keep us informed of their holiday plans, but there is no need to submit a formal request. I also enjoy that I can play padel or schedule hair appointments and other personal appointments during weekdays, and I no longer need to compete for those valuable Saturday slots.
Working at Virteffic has allowed me the flexibility that I have never had in another role. I am provided deadlines to complete my work and when I do this is up to me, it has created a work/life balance that you wouldn’t find anywhere else.
Due to the internal and external work available, every day is different which allows me to work on a variety of tasks and the opportunity to gain more experience and knowledge, which I enjoy. I feel valued as a team member and trusted with the tasks that I am provided.
As a mother to two young children, I love the flexibility that Virteffic gives me to fit my work around them, whether its helping on a school trip or if one of them is ill.
I have the autonomy to decide when I work. I really enjoy the diversity of clients and internal work that we have and no two days are the same.
I am excited to have joined this modern company that has a fresh approach to the traditional 9-5!
I enjoy the work-life balance that Virteffic gives me, choosing to work when it suits me. No day is the same, and I enjoy being part of all things ‘Virteffic’.
I enjoy the flexibility that Virteffic gives me, I can work around my family’s schedule and make last minute changes to my day. If the weather is nice I can spend the day outside and do the work at night.
Inclusion and Equal Opportunity Employment
Virteffic is committed to diversity and inclusion, which will consider all qualified applicants from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, national origin, religion or belief and gender identity.
Do you want to be part of the Virteffic Team?
We offer a flexible, modern way of working to fit in with your lifestyle!
Submit your application via the careers page on our website and email your CV to career@virteffic.com. By applying you confirm that you are in agreement with our privacy rules which outline how we use your data and your rights under the data protection legislation.
We look forward to hearing from you!
