Summer Resources – We Can Help!
As the warmer months and holidays are upon us, business leaders and employers may begin worrying about how to keep their workforce operating efficiently during this time.
Most employees take a significant part of their annual leave during the summer months. However, the work is still there, and clients expect a continuation of services.
It is important for businesses to ensure staff absences are managed properly to prevent a drop in service levels and prevent important tasks from being missed. Most businesses are therefore faced with the challenge of negotiating their team’s summer holidays whilst ensuring the minimum amount of disruption.
Our Virtual Assistants can work as an extension of your in-house teams. We offer bespoke, cost-effective solutions to meet clients’ unique resources requirements.
Are you prepared for summer?
A key factor is capacity planning to ensure that you have sufficient resources for holiday cover. Low capacity is a major problem that can cause increased stress levels for employees, so make sure that existing employees do not need to work excessive hours to cover for their colleague’s annual leave.
Now is the time to start planning your team capacity. Consider the current workload and capacity and the impact that staff holidays will have on capacity levels. Make sure to include time spent on day-to-day administration, ad-hoc requests, recurring meetings, coffee runs, and unplanned events, and make sure to separate out the hours and resources you spend on different projects.
Once you have assessed your capacity requirements and identified any shortfall, it is time to consider how to solve any issues.
The solution to solve your resourcing and capacity issues this summer
Re-allocating team members can work, and some members of the team may be willing to step in to cover a role on a temporary basis. However, it could also increase stress levels and create gaps in the capacity elsewhere.
Virteffic provides secretarial support and administration services. Our team consist of experienced, qualified professionals with hard-to-find skills and long experience in the regulated financial industry. We pride ourselves on being flexible, efficient, diligent, knowledgeable and discrete.
A virtual assistant can provide additional support with this summer to ensure you maintain a high level of staff morale and retention rates. In general, a virtual assistant can perform most tasks that a regular employee can do. We can often bring new ideas and energy into a business. Staff will come back from their breaks to pick up on the work going forward without first having to sort through a backlog of tasks that have been waiting for their return.
Virteffic can tailor the services to suit your needs. You choose how much work you want to delegate and when, and you can stop using the services at any time. We can take care of virtually anything.
In conclusion, the team at Virteffic can provide resources relief at this busy time of year.
How Virteffic can help your business
Virteffic Limited is an independent, privately owned business in the Channel Islands that provides secretarial support and administration services. Our virtual assistants specialise in drafting minutes, preparing board packs, and day-to-day administration services. The team consist of experienced, qualified professionals with hard-to-find skills and long experience in the regulated financial industry. We pride ourselves on being flexible, efficient, diligent, knowledgeable and discrete.
Simply put, we help businesses and charities by doing tasks they don’t know how to do, are too busy to do, don’t want to do, or that would be better outsourced.
We have become a trusted support firm that assists businesses of all sizes, including many of the larger regulated firms (funds and trust companies, wealth advisors and insurance companies), non-profit organisations, and charities. Our clients are based in Jersey and Guernsey, the Cayman Islands, and the UK.
How does it work?
Virteffic can assist as an extension to your on-site employees. Or as an alternate, more flexible solution to hiring a permanent administrator or secretarial officer. Using a virtual assistant means lower operational costs without compromising the quality of service. Our virtual assistants act efficiently and professionally with the utmost confidentiality, sometimes eliminating the need for staff members altogether. Virteffic is invested in every client that is taken on, and we will always do our utmost to deliver excellent services.
Our team can work securely in our Cyber Essentials validated secure Microsoft Office environment. Alternatively, you can give us access to your software technology (Citrix, Microsoft Office, VDI or another solution), allowing us to integrate seamlessly with your personnel and systems.
We will simply raise an invoice based on the agreed fee once the services have been performed or raise monthly invoices for longer engagements. As a virtual assistant is not an employee, there will be no additional charges that would be payable if you hired an administrator or secretarial officer. Virteffic is transparent with its pricing and fees, and a detailed timesheet is always provided with the invoice.
Visit the news and insights page on our website to discover what is new at Virteffic and learn more about our team and the services we provide. We also share our thoughts, tips and tricks with regard to minutes, meetings and corporate governance.