About the role
Location: Jersey or Guernsey (mainly working remotely)
Work Hours/Week: Part-time, variable (ideally at least 20-25 hours per week requested)
Employment Type: Zero-hour contract
Eligibility: Applicants must have the right to live and work in Jersey or Guernsey. We are unable to consider candidates outside these locations.
This role is suited to experienced corporate governance professionals who are confident supporting board and committee processes in regulated environments.
You will be responsible for producing clear, accurate and defensible minutes, supporting company secretarial activities and working independently across a portfolio of clients.
This is not a purely administrative role. It requires judgement, discretion and a strong understanding of how boards and governance frameworks operate in practice.
The role at Virteffic
This is a flexible role where you manage your own schedule and working environment, provided deadlines and client expectations are met.
While flexibility is central to how we work, this role also involves being part of a collaborative team supporting clients with time-sensitive governance matters.
We do not expect constant availability. However, there should be a professional willingness to support urgent client needs from time to time, where this can reasonably be accommodated.
What we are looking for
We are looking for someone who brings strong technical capability, sound judgement and a professional approach. Given the nature of our work, this role requires:
- Strong experience in minute writing, company secretarial work and corporate governance administration
- A professional, discreet and client-focused approach when working with directors and senior stakeholders
- The ability to work independently while remaining engaged as part of a collaborative team
- Strong organisational skills and the ability to manage deadlines across multiple clients
- A high level of integrity, confidentiality and attention to detail
- A willingness to support the wider team where needed, including occasional short-notice meeting attendance
Who this role will suit
- You are an experienced governance professional looking for flexibility
- You are confident working independently without close supervision
- You take pride in producing high-quality, accurate documentation
- You are comfortable working across multiple clients and environments
- You value consistency, reliability and professional standards
Typical tasks and responsibilities
This is a highly flexible role where you choose when and where you work, provided that you are in a private and secure environment and meet agreed deadlines. As part of the role, you will:
- Attend board and committee meetings on occasion, either face-to-face in Jersey or Guernsey or virtually during standard business hours.
- Draft accurate, clear, and well-structured minutes from meetings attended or from recordings provided.
- Prepare and support the preparation of board packs, meeting papers, resolutions, and wider governance documentation.
- Support clients with company secretarial and corporate governance requirements.
- Work across a varied portfolio of clients while maintaining discretion, confidentiality, and consistently high professional standards.
- Apply governance frameworks, internal processes, and quality standards to ensure consistency in service delivery.
- Communicate with clients professionally and clearly, setting appropriate expectations around deliverables and deadlines.
- Record time accurately using Virteffic’s systems to ensure transparency and correct allocation of client hours.
- Collaborate virtually with the wider team, contributing to knowledge sharing, consistency, and quality improvement.
- Support internal projects aligned to your skills and interests, including template development, process improvement, and governance research.
- Maintain a secure and compliant working environment, ensuring data protection and confidentiality at all times.
Working at Virteffic – What to expect
We operate differently from traditional office-based roles. Our approach is built on:
Flexibility with accountability: You manage your time, but work must be delivered to a high standard
Availability when needed: This role is flexible but requires responsiveness during standard business hours
High standards: Attention to detail and quality matter at every level
Structured support: Clear processes, templates and guidance are provided
Learning through real work: Development comes through hands-on experience and feedback
Professionalism and confidentiality: We work with sensitive information and confidentiality and trust is key.
Before applying, we strongly encourage you to read our Working at Virteffic – What to expect guide. This explains how we work and what to expect from the role in practice.
How to apply
Please send your CV and a short covering note outlining your interest in the role to: career@virteffic.com
In your covering note, please also confirm:
- Your preferred availability, including how many hours per week you would ideally like to work
- Your pay expectations
- When you would be available to start
- Any other information you feel would be relevant for us to consider
By applying you confirm that you are in agreement with our privacy rules, which outline how we use your data and your rights under the data protection legislation.
We look forward to hearing from you!
What is the best thing about working at Virteffic?
I am excited to have joined this modern company that has a fresh approach to the traditional 9-5! Working at Virteffic has been a transformative experience. The flexibility to work remotely, combined with the supportive team environment, has allowed me to thrive both professionally and personally. I enjoy the work life balance that Virteffic gives me, choosing to work when it suits me. No day is the same and I enjoy being part of all things ‘Virteffic’.
Claudette Taylor
Senior Virtual Assistant
Having the ability to work remotely is priceless. I am able to get work done when and where I would like and am not limited to the 9-5 schedule and office environment. The flexibility with Virteffic means I can manage time between working and making time for doing what I love. By embracing this flexible lifestyle, I’ve discovered newfound productivity and focus. With more time to prioritise my well-being, I’m achieving more than ever before.
Emma Logue
Senior Virtual Assistant
I value the flexibility and remote nature of the role, which allows me to work during my most productive hours and consistently deliver efficient, high-quality work. I also love the variety the job brings; no two days are the same, which keeps me engaged and genuinely excited to log on each day. The balance it provides between my professional and personal life is truly invaluable.
Ellie Brouard
Virtual Assistant
Working at Virteffic has allowed me the flexibility that I have never had in another role. I am provided deadlines to complete my work and when I do this is up to me, it has created a work/life balance that you wouldn’t find anywhere else. Due to the internal and external work available, every day is different which allows me to work on a variety of tasks and the opportunity to gain more experience and knowledge, which I enjoy. I feel valued as a team member and trusted with the tasks that I am provided.
Siobhan Poingdestre
Assistant Manager – Operations & Administration
I enjoy the flexibility that Virteffic gives me, without removing the feeling of being part of a team. I can work around my family’s schedule and make last minute changes to my day. If the weather is nice I can spend the day outside and do the work at night and feel like I always have the support of my colleagues whenever and wherever I choose to work.
Emma Godfrey
Virtual Assistant
Why Virteffic
Virteffic was founded on the belief that governance support can be both professional and flexible. Our clients rely on us for our expertise and consistency, and our team values us for the freedom and autonomy we provide. We are proud to be a remote-first employer offering genuine flexibility. Whether it’s managing family commitments, travel, or personal goals, you don’t have to choose between your career and your lifestyle at Virteffic.
Inclusion and Equal Opportunity Employment
Virteffic is committed to creating an inclusive and supportive working environment. We welcome applications from all suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, religion or belief, gender identity, or background.
We also welcome conversations with professionals looking to return to work following a career break, whether for family, caregiving, or other reasons.
Start your career with Virteffic
Virteffic is more than just a place to work; it’s a place where you can grow, thrive, and make a real impact. If you’re looking for a role that offers flexibility, professional growth, and a supportive culture, we invite you to join our team. We are always happy to catch up for a coffee to discuss opportunities to work in our team. Our interviews are discreet, relaxed, and friendly – evenings or weekend catch-ups are available if that fits better with your schedule. Come be a part of something special at Virteffic.